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BOCC Special Minutes August 24, 2011


5:00 P.M.
The Board of County Commissioners of Madison County, Florida met this day in Special Session with the following members present: Justin Hamrick (District 1), Wayne Vickers (District 2), Renetta Parrish (District 3), Alfred Martin (District 4), and Roy Ellis (District 5). Also present were County Coordinator Allen Cherry, County Clerk Tim Sanders, Clerk Finance Director Lessia Freeman and Assistant Finance Director Cody Tuten.
            The Chair, Honorable Renetta Parrish, called the meeting to order and called the roll.
Mr. Sanders presented the latest budget booklet entitled MADISON COUNTY BOCC TENTATIVE MILLAGE & BUDGET FY 2012 dated August 24, 2011.
The Clerk also presented the FISCAL YEAR BUDGET RECAP #4 based upon the present 2010-2011 FY millage rate of 9.39 mills, a County Employee Health Insurance Rate increase of 7.6%, and a 3% Cost of Living Adjustment to offset a required employee contribution to the Florida Retirement System implemented July 1, 2011. The following funds were reviewed: General Fund, County Transportation Trust Fund, Capital Projects, Fine & Forfeiture, Solid Waste, Recycling, Emergency Medical Services, Landfill Closure, and Fire Services. He reported a negative balance in the General Fund in the amount of $201,593 based upon General Fund, Fine & Forfeiture, and Landfill Closure balances. As previously discussed Mr. Sanders reported the statutory use of gas tax proceeds to offset the Landfill Closure negative balance of $187,736 would yield a General Fund negative balance in the amount of $13,857.
The Clerk also presented a paper entitled 2011-12 FISCAL YEAR BUDGET RECAP #4A based upon the 2011-2012 FY Rolled-Back Millage Rate of 9.5487 as instructed by the Board for consideration to establish a Contingency Reserve for the upcoming fiscal year. This proposed millage rate provided a positive General Fund balance in the amount of $79,081.  Again the value is based upon the use of gas tax proceeds to offset the Landfill Closure negative balance of $187,736.
Mr. Sanders also presented a paper entitled 2011-2012 FY BUDGET PREPARATION that proposed a distribution of the annual Accounting & Auditing expense ($68,000 for 2011-2012 FY) divided proportionately, based upon expenditures, between the following fund types: General/Fine & Forfeiture; County Transportation Trust Fund/Capital Projects; Solid Waste/Recycling; Emergency Medical Services; Landfill Closure; and Fire Services. He also presented another paper entitled 2010-2011 FISCAL YEAR BUDGET AMENDMENT with the same proposed distributions for Accounting & Auditing expenses for the present fiscal year.
Upon a motion by Commissioner Martin, seconded by Commissioner Vickers, the Board unanimously approved the proposed distribution of the budgeted $68,000 expense for Accounting & Auditing for the 2011-2012 fiscal year.
Also, upon a motion by Commissioner Martin, seconded by Commissioner Vickers, the Board unanimously approved the proposed distribution of the present $68,006 expense for Accounting & Auditing for the present 2010-2011 fiscal year.
Based upon the distribution of said Accounting & Auditing expense for the current fiscal year and a savings of approximately $30,000 in the General Fund, the Clerk asked the Board for approval to pay the balance of the Third Circuit Court Administration’s original 2010-2011 FY budget request in the amount of $8,800. He stated Court Administration would give Madison County a credit in the amount of $5,300 for the 2011-2012 fiscal year if the remaining balance is paid before September 30th. Upon a motion by Commissioner Martin, seconded by Commissioner Hamrick, the Board voted unanimously to approve said $8,800 payment.
The Clerk also presented papers entitled Madison County Solid Waste Update Rate Scenarios and Madison County Fire Assessment Update Rate Scenarios from Mr. Jeff Rackley of Government Services Group (GSG), Inc, who is the County’s Special Assessment Study Project Manager. Mr. Sanders reviewed said Solid Waste Assessment rates per dwelling unit and estimated assessment revenues for fiscal year 2011-12 through fiscal year 2015-16. Estimated assessment revenues ranged from $1,166,773 with a rate of $194 to $1,071,586 based upon a rate of $178.  
The Fire Assessment rate scenarios were also reviewed for a wide range of values from $25 per dwelling unit to $34 per dwelling unit. The Net Revenues of each scenario were also based upon assessment rates for Commercial, Industrial/Warehouse, Institutional, and Agricultural properties, both vacant under 160 acres and over 160 acres. Net Revenues ranges from $316,679 ($25 per dwelling unit/$10.47 agriculture less than 160 acres) to $426,303 ($34 per dwelling unit/$14.12 agriculture less than 160 acres).
The Board by consensus agreed to meet in Special Session on Monday, August 29th at 5:00 P.M. to continue the 2011-2012 FY budget preparation.
There being no further business to come before the Board, the Chair adjourned the meeting at 5:50 P.M.
Board of County Commissioners
                                                                        Madison County, Florida
By: ____________________________
                                                                               Renetta Parrish, Chair
Tim Sanders, Clerk to the Board of
County Commissioners

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