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BOCC Special Minutes August 17, 2011


1:30 P.M.
The Board of County Commissioners of Madison County, Florida met this day in Special Session with the following members present: Justin Hamrick (District 1), Wayne Vickers (District 2), Renetta Parrish (District 3), Alfred Martin (District 4), and Roy Ellis (District 5). Also present were County Coordinator Allen Cherry, County Clerk Tim Sanders, Clerk Finance Director Lessia Freeman and Assistant Finance Director Cody Tuten.
            The Chair, Honorable Renetta Parrish, called the meeting to order and called the roll.
Mr. Sanders presented the latest budget booklet entitled MADISON COUNTY BOCC TENTATIVE MILLAGE & BUDGET FY 2012.
The Clerk also presented the FISCAL YEAR BUDGET RECAP #3 based upon the present 2010-2011 FY millage rate of 9.39 mills, a County Employee Health Insurance Rate increase of 7.6%, and a 3% Cost of Living Adjustment to offset a required employee contribution to the Florida Retirement System implemented July 1, 2011. The following funds were reviewed: General Fund, County Transportation Trust Fund, Capital Projects, Fine & Forfeiture, Solid Waste, Recycling, Emergency Medical Services, Landfill Closure, and Fire Services. He reported a negative balance in the General Fund in the amount of $256,228 based upon General Fund, Fine & Forfeiture, and Landfill Closure balances. As previously discussed Mr. Sanders reported the statutory use of gas tax proceeds to offset the Landfill Closure negative balance of $186,869 would yield a General Fund negative balance in the amount of $79,955.
Mr. Sanders also presented a paper entitled 2011-2012 FY BUDGET-TO BALANCE GENERAL FUND dated August 17, 2011. A new column of reduced expenditures (approximately 1.05%) made by Board General Fund departments and Constitutional Offices, which total $40,950 and $140,567 by the Sheriff’s Office. The Clerk also discussed additional budget reductions made by Mosquito/Animal Control, State & County Medicaid, the Library, Board Administrative Office, and partial Detention Capital Outlay, along with potential cuts in Madison County Development Council (MCDC), Recreation, and Court Administration.
Upon a motion by Commissioner Ellis, seconded by Commissioner Martin, the Board unanimously approved the elimination of Recreation Capital Outlay in the amount of $15,000. The Clerk was also instructed to verify the benefits of the annual expenditure of $1,250 to RC&D Suwannee River Authority. A motion was made by Commissioner Vickers and seconded by Commissioner Hamrick to reduce the County’s contribution to MCDC from $19,475 to $9,475. Motion carried 5-0.
Upon a motion by Commissioner Ellis, seconded by Commissioner Vickers, the Board voted unanimously to cut $35 from the contribution to the Chamber of Commerce and $65 from Refuge House. A motion was made by Commissioner Martin and seconded by Commissioner Ellis to reduce the contribution to Senior Citizens from $28,500 to $28,200. Motion carried 5-0.
Regarding the budget of the Board of County Commissioners, a motion was made by Commissioner Martin and seconded by Commissioner Vickers to reduce “Travel” from $3000 to $2000. Motion carried 5-0. Also, a motion was made by Commissioner Ellis and seconded by Commissioner Martin to reduce “Professional Services” to $2000. Motion carried 5-0.
Discussion followed on other opportunities to reduce expenditures and increase revenues. The Clerk suggested the Board also consider funding a “Contingency Reserve” in the $50,000 to $100,000 range to offset unexpected costs and unrealized revenues that always occur in the upcoming fiscal year’s budget. The Clerk reported the Florida Department of Revenue calculated “Roll-Back” Millage Rate is 9.5487 compared to the established Tentative Millage Rate of 9.5608, which would bring in $100,000 more Ad Valorem Tax revenue.
The Clerk was asked to prepare a proposed budget scenerio with the “Roll-Back” Millage Rate of 9.5487 with aforementioned amendments and one with the current 9.39 millage rate for further consideration.
Mr. Cherry presented a paper with proposed salary adjustments for 1). Mr. Ray Bussey, Recreation Department Assistant from $10.91/hour to $11.55/hour; 2). Veterans Service Officer Oliver Bradley from $37,104 to $39,886; and 3). Solid Waste/Recycling Coordinator Jerome Wyche from $48,217 to $51,833.
            The Board by consensus agreed to meet in Special Session on Wednesday, August 24th at 5:00 P.M. to continue the 2011-2012 FY budget preparation.
            Upon a motion by Commissioner Martin, seconded by Commissioner Vickers, the Board voted unanimously to add the aforementioned proposed salary increases to be included in the budget.
There being no further business to come before the Board, the Chair adjourned the meeting at 3:05 P.M.
Board of County Commissioners
                                                                        Madison County, Florida
By: ____________________________
                                                                               Renetta Parrish, Chair
Tim Sanders, Clerk to the Board of
County Commissioners

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