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BOCC Special Minutes August 10, 2011

 

 
 
 
BOARD OF COUNTY COMMISSIONERS
 
MADISON COUNTY, FLORIDA
 
COURTHOUSE ANNEX
 
MINUTES OF THE SPECIAL MEETING
 
WEDNESDAY, AUGUST 10, 2011
 
9:00 A.M.
           
The Board of County Commissioners of Madison County, Florida met this day in Special Session with the following members present: Wayne Vickers (District 2), Renetta Parrish (District 3), Alfred Martin (District 4), and Roy Ellis (District 5). Also present were County Coordinator Allen Cherry, County Clerk Tim Sanders and Clerk Finance Director Lessia Freeman and Assistant Finance Director Cody Tuten.
 
            The Chair, Honorable Renetta Parrish, called the meeting to order.
 
Upon a motion by Commissioner Vickers, seconded by Commissioner Martin, the Board voted unanimously to approve the agenda as presented.
 
County Agent of Record Robin Riley of Brown & Brown Public Risk Insurance Agency reported County employee health insurance proposals were received from UnitedHealthcare and Coventry Health Care of Florida. She reported Blue Cross/Blue Shield’s proposed plan was not considered due to a 20-25% higher rate.    Ms. Riley reported Coventry’s proposal offered a plan with a 13% decrease in estimated annual premium, while UnitedHealthcare provided a renewal of the existing County plan at a 7.6% increase in annual premium. Ms. Riley also reported the County Employee Health Insurance Committee met on August 4th and recommended to the Board the renewal of the current UnitedHealthcare County employee health insurance plan, as well as $2500 and $5000 “Gap Policies”, and the renewal of the Guardian group vision/dental plans. 
 
Ms. Riley presented a paper entitled MADISON COUNTY BOCC HEALTH INSURANCE RENEWAL-October 1, 2011 and reviewed features of the UnitedHealthcare plan enjoyed by County Employees this year:1). National Network (35% of County employees use Georgia Doctors); 2). No Referrals Needed; 3). Madison County Memorial Hospital is in network; 4). MyUHC.com (employee information website); 5). Employee Incentivized Wellness Program; 6). Employee Assistance Program; 7). Quarterly Claims Reports. Commissioner Ellis reported he served on the committee and while Coventry’s proposal was cheaper, UnitedHealthcare has for the first time provided claims reporting which may lead to more proposals by providers next year and possibly better rates. Upon a motion by Commissioner Ellis, seconded by Commissioner Vickers, the Board voted unanimously to approve the more costly UnitedHealthcare renewal plan due to the aforementioned factors (1-7) provided by UnitedHealthcare to the employees of Madison County.
 
Ms. Riley also presented a paper entitled ALLSTATE (SIS) MAJOR MEDICAL COMPLEMENT PLAN and explained a new “Gap Policy” paid by employees through payroll deduction to help pay for health insurance deductibles. Ms. Riley also reported the Guardian group vision/dental plans were presented for renewal and again, the “Gap Policy” and the Guardian plans were recommended by the committee. A motion was made by Commissioner Ellis and seconded by Commissioner Martin to approve the Guardian plans as in the past and to approve the “Gap Policy” as an option for employees. Motion carried 5-0.
 
County Attorney Reeves explained the process of adopting Special Assessments every five or six years with the benefit of studies to insure that they are fair. Mr. Reeves presented and reviewed with the Board a proposed RESOLUTION NO. 2011-08-10 (A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MADISON COUNTY, FLORIDA, RELATING TO THE PROVISION OF FIRE PROTECTION; CREATING AND ESTABLISHING THE MADISON COUNTY FIRE PROTECTION MUNICIPAL SERVICE BENEFITS UNIT; DESCRIBING THE METHOD OF ASSESSING SERVICE COSTS AGAINST ASSESSABLE PROPERTY LOCATED WITHIN THE UNICORPORATED AREA OF MADISON COUNTY, AS WELL AS THE INCORPORATED AREAS OF THE TOWN OF GREENVILLE AND THE TOWN OF LEE; DIRECTING THE PREPARATION OF AN ASSESSMENT ROLL; AUTHORIZING A PUBLIC HEARING AND DIRECTING THE PROVISION OF NOTICE THEREOF; AND PROVIDING AN EFFECTIVE DATE). He advised the tables of Maximum Assessment Rates needs to be determined and filled in on pages 3 and 4.
 
The County Attorney also presented and reviewed a proposed RESOLUTION NO. 2011-08-10A (A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MADISON COUNTY, FLORIDA, RELATING TO THE PROVISION OF SOLID WASTE COLLECTION AND DISPOSAL SERVICES; CREATING AND ESTABLISHING THE MADISON COUNTY SOLID WASTE MUNICIPAL SERVICE BENEFITS UNIT; DESCRIBING THE METHOD OF ASSESSING SERVICE COSTS AGAINST ASSESSABLE PROPERTY LOCATED WITHIN THE UNINCORPORATED AREA OF MADISON COUNTY, AS WELL AS THE INCORPORATED AREAS OF THE TOWN OF LEE; DIRECTING THE PREPARATION OF AN ASSESSMENT ROLL; AUTHORIZING A PUBLIC HEARING AND DIRECTING THE PROVISION OF NOTICE THEREOF; AND PROVIDING AN EFFECTIVE DATE). Mr. Reeves referred to Section 5 on page 6 and the Maximum Assessment Rate of $194.00. He advised the published Maximum Assessment Rate is the highest rate possible and can always be reduced. He added that the adoption of said resolutions is the first step in the process of imposing Special Assessments.
 
Mr. Jeff Rackley, Government Services Group, Inc. (GSG) Project Manager, presented a power point presentation to the Board on the Solid Waste Collection and Disposal Services study. He reviewed the Assessable Budget for Fiscal Year 2011-12 that provided a calculation of residential costs at a maximum $1,071,586 based upon 6,021 residential units. He reported commercial costs were split out from residential costs to determine costs associated for residential units only. Mr. Rackley also presented a five-year average cost of the Solid Waste Assessment Program in the amount of $1,112,462 for Fiscal year 2011-12 through Fiscal Year 2015-16.
 
A motion was made by Commissioner Vickers and seconded by Commissioner Ellis to approve said RESOUTION NO. 2011-08-10A for Solid Waste Collection and Disposal Services at a Maximum Assessment Rate of $194.00, subject to typographical error (date) noted on page 2. Motion carried 5-0.
 
Mr. Rackley next reviewed power point screens for Madison County Fire Assessment Rates. The presentation involved two sets of rate scenarios and accompanied revenues. For “Scenario 1” the rates are structured the same as the previous year’s rates and are based on the calendar year 2010 fire calls only. The rates for “Scenario 2” are essentially the same as Scenario 1 with the only difference being that the rates are based on the average of the 2005-2006 fiscal year and calendar year 2010 calls. The following scenarios were reviewed by Mr. Rackley:
 
                        Rate                 Agricultural land         Agricultural land         Net Revenue
                                    per dwelling         <160 acres                     >160 ac.
                                    unit                        per parcel                        per acre  
 
Scenario1 @100%      $41.00                         9.03                             0.06                 $419,486
Scenario 1 @ last 
    year’s revenue         $32.00                         7.18                             0.05                 $333,014
Scenario 1 @ $25
    Residential rate       $25.00                         5.62                             0.04                 $261,634
 
Scenario 2 @100%     $34.00                         14.12                           0.09                 $426,303
Scenario 2 @ last
     year’s revenue        $27.00                         $10.98                         0.07                 $333,033
Scenario 2 @ $25
     Residential rate      $25.00                         $10.47                         0.07                 $316,679
 
Mr. Rackley explained a third scenario was also calculated, but with this approach the larger land parcels (any parcel over 40 acres) will pay much more than last year. These rates are different from Scenario 1 and 2 in that they present a per acre rate for land as opposed to a flat per parcel charge up to 160 acres with an additional per acre charge for each acre over 160 acres.
 
Mr. Rackley also presented screens for several Scenarios 1 and 2 with percentages of rates, such as 79.52% and 62.22%, and their respective net revenues.
 
Mr. Rackley recommended that the Board set rates using the average call data, rather than the 2010 data. He also reported the calculated net revenues were based upon a conservative number of units at 95%.
 
The County Attorney advised as he did for the Solid Waste resolution to choose the high figure with an opportunity to lower the rate at the Public Hearing in September. He also advised the Board should select the “Scenario” that is fair and reasonable and also that scenario’s rate for publication. A motion was made by Commissioner Vickers and seconded by Commissioner Ellis to approve said RESOLUTION NO. 2011-08-10 regarding Fire Protection Services with maximum Assessment Rates provided in “Madison County Fire Assessment Scenario 2” at 100% with a Net Revenue value of $426,303. Motion carried 5-0.
 
In other business the Board by consensus agreed to hold another Special Meeting on August 17th at 1:30 P.M. to continue work on the 2011-2012 fiscal year budget.  
 
 
There being no further business to come before the Board, the Chair adjourned the meeting at 10:45 A.M.
 
Board of County Commissioners
                                                                        Madison County, Florida
 
By: ____________________________
                                                                               Renetta Parrish, Chair
 
 
ATTEST:
 
_____________________________
Tim Sanders, Clerk to the Board of
County Commissioners

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