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BOCC Minutes August 17, 2011


4:00 P.M.
The Board of County Commissioners of Madison County, Florida met this day in Regular Session with the following members present: Justin Hamrick (District 1), Wayne Vickers (District 2), Renetta Parrish (District 3), Alfred Martin (District 4), and Roy Ellis (District 5). Also present were Bailey Browning, Attorney At Law, for County Attorney George T. Reeves, County Coordinator Allen Cherry, and County Clerk Tim Sanders.
            The Chair, Honorable Renetta Parrish, called the meeting to order and called the roll.
Upon a motion by Commissioner Ellis, seconded by Commissioner Martin, the Board voted unanimously (5-0) to approve the agenda as amended: at the request of Mr. Cherry, delete New Business item No. 2, Petition by Juanita Gallon for BOCC to waive Small Scale Amendment fee ($1500); and at the request of the Clerk, add to New Business item No. 5, Approval of Sheriff’s Confiscated Currency expenditure of $1,359.
Under Petitions From The Public Mrs. Marianne Green spoke regarding the State of Florida Pension Plan and the newly enacted law that requires employees to contribute toward retirement. She asked the Board to consider the tax payers of the County when a decision is made to cover the costs of the Madison County employee contribution.
Chief Deputy Epp Richardson reported the Sheriff’s Office recently received word that it will receive a $10,481 grant for a part-time deputy in the Town of Greenville.
Upon a motion by Commissioner Martin, seconded by Commissioner Vickers, the Board voted unanimously to approve the Consent Agenda (1. Resolution 2011-08-17 (Resolution by the Board of County Commissioners of Madison County, Florida adopting Madison County’s 2010 Comprehensive Emergency Management Plan); 2. Budget Amendment request for Recycling Department).
Mr. Cherry referred to a letter to the Board dated August 4, 2011 from the Madison County Development Council (MCDC) regarding the Listing Agreement for Madison County Development Complex property. Mr. Cherry reported the Listing Agreement with Colliers Dickinson of Jacksonville has expired and at their August 2nd meeting, MCDC unanimously approved a motion to put out a new Request For Proposals (RFP) for a real estate listing agent that contains requirements for quarterly reports and marketing strategies being utilized. Commissioner Ellis asked if an open listing would be possible. The Board by consensus agreed to re-agenda the matter for the next Regular Meeting.
Discussion followed on the membership of the Value Adjustment Board (VAB). Commissioner Hamrick and Chairperson Parrish volunteered to fill the Board positions. A motion was made by Commissioner Ellis and seconded by Commissioner Martin to appoint Mrs. Marianne Green to the VAB citizen position that requires owning homestead property. Motion carried 5-0.
A motion was made by Commissioner Martin and seconded by Commissioner Vickers to approve the continuing contract with Hardee Law Firm to act as VAB attorney. Motion carried 5-0.
The Clerk presented a request from the Sheriff’s Office to expend State Confiscated Currency. A motion was made by Commissioner Martin and seconded by Commissioner Hamrick to approve the expenditure of $1,359 from the Sheriff’s State Confiscated Currency for purchase of computer system for K9 Officer’s office. Motion carried 5-0.
The minutes of the Regular Meeting held on August 3, 2011 were presented for review. Upon a motion by Commissioner Martin, seconded by Commissioner Vickers, the Board voted unanimously to approve said minutes as presented.
Commissioner Vickers reported at the last Fire Board Meeting, members asked for a life insurance representative to meet with the Fire Board to discuss the feasibility and costs of offering life insurance policies to certified fire fighters. Mr. Sanders stated he spoke with Ms. Robin Riley of the Brown & Brown Insurance Agency about this matter and her response was that the ages of and the number of certified fire fighters would need to be determined before a quote could be made. The Board by consensus agreed to agenda the offering of life insurance for volunteer fire fighters at a later Board meeting.
The Clerk directed the Board’s attention to a MEMORANDUM dated August 10th from Frank Mercer, CPA and John Keillor, CPA of the County’s outside auditors Lanigan & Associates, P.C. regarding a study of sales tax for the Solid Waste/Recycling Department green box rentals. The issue is “Are the charges of green boxes subject to Florida sales tax as rental personal property or exempt as part of services rendered (solid waste removal)?”. Mr. Sanders reported one of the County’s customers was recently audited by the Florida Department of Revenue (FDOR) and based on this audit FDOR issued a “Request for Technical Advice” that argues this customer should have been paying sales tax for the rental of “green boxes”. Mr. Sanders stated FDOR’s legal department is reviewing the findings and based upon a calculation made by Lanigan & Associates, Madison County may owe back taxes in the amount of $22,860 for a five-year period. By consensus the Board agreed to agenda this issue for the next Regular Meeting after a review by the County Attorney.
Commissioner Ellis asked if the Board could go back and negotiate with the original bidder of the County’s Old Jail and Senior Citizens building property, since no bids were received for the second request for bids. The Board by consensus agreed to agenda the matter for the next Regular Meeting.
Commissioner Ellis also asked for the status of road improvements in the River Highlands Subdivision. Road & Bridge Department Coordinator Robert Henderson reported work was ready to begin upon a letter of approval from the Suwannee River Water Management District.
Solid Waste/Recycling Department Coordinator Jerome Wyche presented a prioritized listing of County Collection Center sites for paving dated August 17, 2011. At the request of Commissioner Martin, the Board agreed to agenda the subject of paving Collection Center sites at the next Regular Meeting.
Mr. Cherry reported all engineering plans for the County Road 150 bridge replacement and adjacent temporary by-pass road have been submitted to the Army Corps of Engineers and copied to Senator Bill Nelson and Representative Ander Crenshaw.
Madison County Senior Citizens, Inc. Executive Director Rosa Richardson thanked the Board for its support and reported a grant award in the amount of $108,200 to purchase kitchen and wellness and rehabilitation equipment for the new Senior Center.
There being no further business to come before the Board, the Chair adjourned the meeting at 4:30 P.M.
Board of County Commissioners
                                                                        Madison County, Florida
By: ____________________________
                                                                               Renetta Parrish, Chair
Tim Sanders, Clerk to the Board of
County Commissioners

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