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BOCC Special Minutes March 11, 2011


                                                                                                                  BOARD OF COUNTY COMMISSIONERS
FRIDAY, MARCH 11, 2011
5:00 P.M.
The Board of County Commissioners of Madison County, Florida met this day in Special Session with the following members present: Justin Hamrick (District 1), Wayne Vickers (District 2), Renetta Parrish (District 3), Alfred Martin (District 4), and Roy Ellis (District 5). Also present were County Coordinator Allen Cherry, County Clerk Tim Sanders, and County Attorney George T. Reeves.
            The Chair, Honorable Renetta Parrish, called the meeting to order and called the roll.
Chairperson Parrish stated the purpose of the meeting was to consider the approval of an Interlocal Agreement between Madison County and Madison County Hospital District on use of the Hospital Sales Tax, and to also consider and possibly approve zoning compliance letter for Clyde and Claudette Alexander.
The County Attorney advised that at the last Special Meeting held on March 8th he was asked by the Board to place a provision in the proposed Interlocal Agreement (which provides for the transfer of the one-half cent sales surtax to finance and construct a hospital facility from the County to the United States Department of Agriculture, Rural Development to pay debt service on the Bonds to finance said construction) for the Hospital to fall under the public records act and sunshine laws from this time forward.
Mr. Reeves explained that after meeting with the Hospital’s attorney, Mr. Cary Hardee, they both agreed that such provision should be separate from the proposed Interlocal Agreement regarding the transfer of surtax revenues. He also advised that he and Mr. Hardee agreed to present two additional Interlocal Agreements to the Board for consideration: one PROPOSED BY THE COUNTY for the Hospital to operate as a public hospital; and one PROPOSED BY THE HOSPITAL for the Hospital to operate under the sunshine laws, but not under public records act, and provide the public its financial statements for the past five years.
The Chair opened the meeting for public comments.
From a prepared statement, Mrs. Faye Todd stated she was on the Hospital Board when the county passed the one-half cent sales surtax that was to be only used for construction of a new hospital. She said many feel the money has been spent inappropriately and requested that a Certified Public Accountant be hired to report how the million dollars that was transferred from the County to the Hospital in October was spent. Mrs. Todd also asked the Hospital to give a monthly accounting of expenses for greater transparency.
Mr. Joe Todd presented a multi-page document entitled Division of Housing and Community Development-Special District Information Program-Frequently Asked Questions About Special Districts for the Board to review. Mr. Todd in summary stated all he wanted was accountability of funds
Mr. Tom Gniewek with the Chair’s permission directed questions to Hospital Chief Executive Officer David Abercrombie regarding the Hospital’s financial status and how the Hospital can handle hospital construction long-term debt. 
Mrs. Marianne Green expressed her appreciation that the citizens of Madison County voted to put a tax upon themselves to construct a new hospital.
Mr. Tommy Hardee asked why the Board was asking for financial information from the Hospital and not other organizations that receive public funds from the County. He also stated after review of the County Budget that departments that provide critical services to the public, such as Emergency Medical Services (EMS) and Fire Services, never have enough revenues to meet expenses. In closing, he asked the Board to approve the original Interlocal Agreement and for the County Commission and Hospital Board to get together and work things out.
Mr. Tommy Greene stated he was for the Hospital and earlier offered fifteen (15) acres of land to build a new hospital. He stated he wanted the Hospital to fall under sunshine laws and wanted to know where the one-half cent sales surtax was being spent.
The Chair turned the meeting back to the Board. 
Commissioner Ellis asked for clarification on the two new proposed Interlocal Agreements, and the proposed Interlocal Agreement that was considered at the last meeting that dealt only with the transfer of surtax revenues.
A motion was made by Commissioner Ellis and seconded by Commissioner Vickers to approve the original Interlocal Agreement between the Board and the Hospital, which has been signed and notarized by the Hospital. 
Discussion followed and Commissioner Vickers asked to amend the motion to include the proposed Interlocal Agreement proposed by the Hospital.
Commissioner Ellis agreed to amend the motion for the Board to approve said original Interlocal Agreement and the Interlocal Agreement proposed by the Hospital. Motion was seconded by Commissioner Vickers. To clarify, the County Attorney advised the Board had three options: #1. Approve the original Interlocal Agreement approved by the Hospital Board; 2. Approve #1 and the Interlocal Agreement proposed by the Hospital; 3. Approve #1 and the Interlocal Agreement proposed by the County. Motion carried 3-2 with Commissioner Martin and Chairperson Parrish opposed.
            As to a proposed letter from the Chair to confirm that the house of Clyde and Claudette Alexander and five acres is a legal usage, a motion was made by Commissioner Vickers and seconded by Commissioner Ellis to approve. Motion carried 5-0.    
There being no further business to come before the Board, the Chair adjourned the meeting at 5:45 P.M.
                                                                        Board of County Commissioners
                                                                        Madison County, Florida
By: ____________________________
                                                                               Renetta Parrish, Chair
Tim Sanders, Clerk to the Board of
County Commissioners

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