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BOCC Minutes October 20, 2010

 

                                        BOARD OF COUNTY COMMISSIONERS
 
                                                 MADISON COUNTY, FLORIDA
 
                                                        COURTHOUSE ANNEX
 
                                       MINUTES OF THE REGULAR MEETING
 
                                              WEDNESDAY, OCTOBER 20, 2010
 
                                                                      4:00 P.M.
           
           
The Board of County Commissioners of Madison County, Florida met this day in Regular Session with the following members present: Justin Hamrick (District 1), Wayne Vickers (District 2), Renetta Parrish (District 3), and Alfred Martin (District 4). Commissioner Roy Ellis (District 5) was not in attendance. Also present were County Coordinator Allen Cherry, County Attorney George T. Reeves and Deputy Clerk Phyllis Lawson.
 
The Chair, Honorable Renetta Parrish, called the meeting to order and called the roll.
 
Upon a motion by Commissioner Martin, seconded by Commissioner Hamrick, the Board voted unanimously (4-0) to approve the agenda with no changes.
 
The minutes of the Regular Meeting held on October 6, 2010, the Special Meeting held on October 5, 2010 and the Special Meeting held on October 8, 2010 were presented for review. Upon a motion by Commissioner Vickers, seconded by Commissioner Martin, the Board voted unanimously (4-0) to approve said minutes as presented.
 
Upon a motion by Commissioner Martin, seconded by Commissioner Vickers, the Board voted unanimously to approve the Consent Agenda (1. Approval to Renew Road Department Striping Contract with Jenkins Painting, Inc.; 2. Approval of Tourist Development Grant Request-Tallahassee Bullets (Softball Tournament) for $1,050; 3. Approval of Tourist Development Grant Request-5th Saturday Farmers and Friends for $1,050; 4. Approval of Tourist Development Grant Request-Four Freedoms Festival and Parade for $2,500; 5. Approval of Tourist Development Grant Request-Greenville Country Christmas for $2,000; 6. Approval of Tourist Development Grant Request-MACOHI Holiday Tournament for $2,500; 7. Budget Amendment Request for the Tourist Development Council.
 
Mrs. Dessie Mae King-Martin appeared before the Board to object to the approval of a Maintenance Map for NW Flowers Road and the paving project to take place on said road. After discussion and review of the Maintenance Map with Road & Bridge Coordinator Robert Henderson and County Engineer Bill Steves, a motion was made by Commissioner Martin and seconded by Commissioner Hamrick that the map be approved. This motion carried 3-1 with Commissioner Vickers opposed.
Road & Bridge Coordinator Robert Henderson and County Engineer Bill Steves also presented a Maintenance Map for SW Fellowship Road for the Board’s consideration. A motion was made by Commissioner Martin and seconded by Commissioner Vickers that this Maintenance Map be approved. The motion carried 4-0.
 
Commissioner Vickers asked the Board to consider the paving of NE Delphinium Drive in conjunction with the State’s repaving of County Road 145. The question of available funding was addressed by Commissioner Martin and County Coordinator Allen Cherry stated that there were surplus funds of approximately $600,000-$650,000 left that could be divided among the Districts. The approximate cost of paving would be $257,000 to $260,000 and, if Commissioners Hamrick and Vickers pooled their portion there would be enough to pave NE Delphinium Drive. After hearing comments from Mr. Alphonsas Alexander, Mr. Troy Hendry of Southern Living for Seniors and Ms. Catherine Murphy, a motion was made by Commissioner Vickers and seconded by Commissioner Hamrick that NE Delphinium Drive be paved with their District’s portion of surplus funds. The motion carried 4-0.
 
Commissioner Martin asked the Board for permission to obtain Maintenance Maps on SW Morris Steen Road and SW Wonderwood Street in his District. Road & Bridge Coordinator Robert Henderson stated the cost of these maps would be approximately $45,000.00, all of which he did not have in his budget. Commissioner Martin stated that the balance could be paid from his District’s portion of surplus funds. A motion was then made by Commissioner Martin and seconded by Commissioner Vickers that maintenance maps be obtained for SW Morris Steen Road and SW Wonderwood Street. Motion carried 4-0.
 
County Coordinator Allen Cherry and Animal/Mosquito Control Director Jamie Willoughby advised the Board of a program sponsored by Workforce Development that would pay 75% of a person’s salary while in training for up to eight (8) months. Mr. Cherry stated that these funds along with other funds already in this year’s budget would pay a full-time employee for a year. This employee would be hired with the understanding that the position may not be available the next Fiscal Year. A motion was made by Commissioner Martin and seconded by Commissioner Hamrick that an employee be hired for Animal/Mosquito Control under these conditions. The motion carried 4-0.
 
Solid Waste/Recycling Coordinator Jerome Wyche presented a list of Capital Expenditures for Fiscal Year 2010-2011 in the amount of $237,453 that he needed permission to purchase. He stated that he had budgeted $155,000 for these purchases. He asked the Board if he could use $82,453 of the $138,000 rebate given to the County by Aucilla Area Solid Waste Administration for this equipment and upgrades. Upon review and discussion, a motion was made by Commissioner Martin and seconded by Commissioner Vickers that Mr. Wyche’s department be allowed to make these purchases using his budgeted amount plus the portion needed of the Aucilla Area Solid Waste rebate. The motion carried 4-0.
 
In the matter of Unfinished Business, Mr. Cherry stated that he and Rep. Leonard Bembry met with officials of the Department of Environmental Protection as well as officials from Florida Fish and Wildlife to discuss the grass problems in Cherry Lake. They agreed in their discussion that the boat ramp is open 24 hours a day/7days a week to the public with the use of a combination lock and was, therefore, eligible to receive services from Florida Fish and Wildlife. Mr. Cherry stated that it was agreed someone would ride the lake and evaluate the problems and that hopefully he would have more information by the next Regular Meeting on November 3, 2010.
 
Mr. Cherry advised the Board that two fee quotes had been received for appraisals of the Old Jail property and the old Senior Citizens Building. Searcy Appraisal Services, Inc. submitted a quote of $2,500 and Milliron Appraisal Services, LLC submitted a quote of $3,000. A motion was made by Commissioner Hamrick and seconded by Commissioner Vickers that Searcy Appraisal Services, Inc. be awarded the opportunity to appraise the properties. The motion carried 4-0.
 
Mrs. Dessie Mae King-Martin asked to speak before the Board again regarding Flowers Road. She reviewed some of the voting history of the Board in regards to Flowers Road and asked that the County pave all of Flowers Road and not just a portion.
 
Chair Parrish gave the Board an update on the purchase of adjoining county property by Aucilla Area Landfill and stated that it appears the purchase will take place sometime in the near future.
 
Clerk of Circuit Court Tim Sanders advised the Board that his office had just learned that community service workers were not covered under the County’s Workmen’s Compensation policy and asked the Board to consider not allowing community service work any longer. County Attorney Reeves stated that since Workmen’s Compensation did not cover these workers that it would open the County up to lawsuits if any of these persons were injured while performing community service for the County. A motion was made by Commissioner Martin and seconded by Commissioner Vickers that the agenda be amended and that the County not allow community service workers effective October 21, 2010. The motion carried 4-0.
 
Mr. Sanders also asked the Board if payroll for November could be moved from November 30, 2010 to November 24, 2010 so that employees could receive their $500 bonus and their regular paycheck before the Thanksgiving holidays. A motion was made by Commissioner Vickers and seconded by Commissioner Martin that the agenda be amended and that November payroll be moved as requested. The motion carried 4-0.
 
Mr. Cherry advised the Board of a cell phone program with Verizon through State Contract that he would like to use with employees who are currently using their personal cell phones and for which the County is paying them a $25 stipend. He stated that he would bring more information back to the Board for consideration at their next Regular meeting on November 3, 2010.
 
Mr. Cherry also reminded the Board of the Employee Appreciation Lunch on November 4, 2010 at the Madison County Extension Office.
 
Mr. Cherry stated the Florida Association of Counties’ conference was coming up and the only day that would be beneficial to members of the Board would be Wednesday, November 17, 2010. He advised that whoever was interested in going could drive over that morning and come back that afternoon but the only problem was the Regular Board Meeting was to be held at 4:00 p.m. that same day. After discussion, a motion was made by Commissioner Martin and seconded by Commissioner Vickers that the agenda be amended. The motion carried 4-0. a motion was then made by Commissioner Martin and seconded by Commissioner Vickers that the November 17th Regular Meeting be cancelled. The motion carried 4-0.
 
Emergency Management Director Tom Cisco reminded the Board of a Disaster Drill on Saturday, October 22, 2010 at 10:00 a.m.
 
There being no further business, the Chair adjourned the meeting at 5:45 P.M.
 
                                                                        Board of County Commissioners
                                                                        Madison County, Florida
 
By:_________________________
                                                                              Renetta Parrish, Chair
                                                                            
                                                                                                                                                                                   
ATTEST:
 
_____________________________
Tim Sanders, Clerk to the Board of
County Commissioners
 

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