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BOCC Minutes October 6, 2010

 

                                        BOARD OF COUNTY COMMISSIONERS
 
                                                MADISON COUNTY, FLORIDA
 
                                                        COURTHOUSE ANNEX
 
                                       MINUTES OF THE REGULAR MEETING
 
                                               WEDNESDAY, OCTOBER 6, 2010
 
                                                                      9:00 A.M.
           
           
The Board of County Commissioners of Madison County, Florida met this day in Regular Session with the following members present: Justin Hamrick (District 1), Wayne Vickers (District 2), Renetta Parrish (District 3), Alfred Martin (District 4) and Roy Ellis (District 5). Also present were County Coordinator Allen Cherry, County Attorney George T. Reeves, Clerk Finance Director Lessia Freeman and Deputy Clerk Phyllis Lawson.
 
The Chair, Honorable Renetta Parrish, called the meeting to order and called the roll.
 
Upon a motion by Commissioner Martin, seconded by Commissioner Vickers, the Board voted unanimously (5-0) to approve the agenda with no changes.
 
Chair Renetta Parrish recognized County Commissioner Malcolm Page from Taylor County who was in attendance at this meeting.
 
The minutes of the Regular Meeting held on September 15, 2010, the Special Meeting held on September 22, 2010 and the Public Hearing held on September 22, 2010 were presented for review. Upon a motion by Commissioner Ellis, seconded by Commissioner Martin, the Board voted unanimously to approve said minutes as presented.
 
Sheriff Ben Stewart appeared before the Board and advised that a Byrne Grant in the amount of $60,286 for Technology Improvement and salaries and benefits for one dispatcher had been approved. He also advised that the work associated with the Radio System Byrne Grant was almost complete.
 
Upon a motion by Commissioner Martin, seconded by Commissioner Vickers, the Board voted unanimously to approve the Consent Agenda (1. Approval of Fiscal Year 2011 Agreement Between Madison County and the North Central Florida Regional Planning Council for Annual Monitoring of Hazardous Waste Generators; 2. Approval of Request by Anderson Columbia for 30-day Extension for Highway 14 Resurfacing (DOT SCRAP) Project; 3.Declaration of Items as Surplus Property for Auction; 4. Approval of Purchase for Enhancement to the Information Management System without Bid; 5. Budget Amendment Request for Animal Control; 6. Budget Amendment Request for Special Law Enforcement Trust; 7. Budget Amendment Request for Landfill Closure/Remediation; 8. Budget Amendment Request for Solid Waste Special Assessment; 9. Budget Amendment Request for General Fund/BOCC/Courthouse Facilities/Recreation/Constitutional Office; 10. Budget Amendment Request for Local Option Sales Tax; 11. Budget Amendment Request for Fine & Forfeiture - $12.50 Surcharge; 12. Budget Amendment Request for Emergency Management/Constitutional Office to Correct FY 2010 Budgeted Grant Amount; and 13. Budget Amendment Request for Emergency Management//Constitutional Office to Correct FY 2010 Budgeted Expenditures Amount.)
 
Mr. Don Ashley, Chair of the Soil and Water Conservation District Board, gave a report of the Natural Resources Conservation Service (NRCS) program activities in Madison County and also gave a summary of assistance provided by the BOCC-paid District Secretary to their NRCS office. Mr. Ashley thanked the Board for their continued support.
 
Mr. Steve Minnis of the Suwannee River Water Management District appeared before the Board and introduced Mr. Jay Fraleigh, a Madison County member of the Suwannee River Water Management District Board of Directors. Mr. Fraleigh presented a check to the Board in the amount of $20,464.85 for payment in lieu of taxes.
 
Honorable Malcolm Page, Chair of the Board for the Aucilla Area Solid Waste Administration, and Mr. Frank Darabi, County Engineer for the Landfill, presented the Board with a rebate check in the amount of $138,925.00.
 
County Coordinator Allen Cherry advised the Board only one bid for the Old Senior Citizens/Old Jail property was submitted by the First Baptist Church in the amount of $90,000.00 for both pieces of property. After discussion, a motion was made by Commissioner Martin and seconded by Commissioner Ellis that the bid be rejected because the price is too low and the County obtain its own appraisal on each building and its land separately and then re-advertise the bid. The motion carried 4-1 with Commissioner Hamrick opposed.
 
Mr. Cherry presented a list of Madison County Contracts and Agreements to the Board for their review. A motion was made by Commissioner Martin and seconded by Commissioner Vickers that Indigent Burial/Body Removal and Drug Testing be put out for bid to allow local vendors a chance to submit bids. Sheriff Stewart asked that he be included in the bidding process for indigent burial/body removal because certain criteria or specifications need to be considered. The motion carried 5-0.
 
A motion was made by Commissioner Vickers and seconded by Commissioner Martin that the County engineering services also be put out to bid. The motion carried 4-1 with Commissioner Ellis opposed.
 
Mr. Cherry advised the Board of a grass problem in Cherry Lake and stated that unless the existing County Ordinance is changed so that the lake is open to the public year round, the Florida Fish and Wildlife Conservation or the Florida Department of Environmental Protection will not address the problem. After hearing from Madison County Parks and Recreation Director Tommy Garner, Mr. C.B. O’Neal, Mr. Mike Holton and Mr. John Primm, the Board asked the County Attorney to prepare a proposed new ordinance and bring it back to the Board for their consideration. Mr. Cherry was asked to arrange a meeting with persons from the Department of Environmental Protection, Suwannee River Water Management District and Fish and Wildlife Conservation to discuss the matter.
 
In the matter of Unfinished Business, County Attorney George T. Reeves advised the Board that in order to provide code enforcement services to the Town of Greenville as requested, someone would need to keep up with the amount of money spent in Greenville and back out half for the School Board’s portion as the County’s agreement with the School Board was only for services performed in the unincorporated areas of the county. Mr. Cherry also pointed out that he had lost a part-time employee in his office and was not able to replace her so he would be needing the Code Enforcement Officer to be in the office as much as possible. Upon hearing this discussion, a motion was made by Commissioner Martin and seconded by Commissioner Vickers that code enforcement services not be provided to the Town of Greenville. The motion carried 5-0.
 
Road and Bridge Coordinator Robert Henderson presented bids for the NW Flowers Road paving project for the Board’s consideration. The lowest bid was from The Scruggs Company in the amount of $70,148.60. A motion was made by Commissioner Martin and seconded by Commissioner Vickers that the bid be awarded to The Scruggs Company. The motion carried 5-0.
 
County Attorney Reeves presented a revised Yard Trash Contract between Madison County and Mr. David Adams. After discussion, a motion was made by Commissioner Vickers and seconded by Commissioner Martin that the Contract be approved. The motion carried 5-0.
 
Mr. Cherry asked the Board to allow the Public Works Department to begin transitioning to a Narrow Band Radio Frequency. He stated this will be required by the year 2013 and Sheriff Stewart has agreed to assist with the transition. A motion was made by Commissioner Vickers and seconded by Commissioner Martin that the Public Works Department proceed with this plan. The motion carried 5-0.
 
Commissioner Hamrick asked Road and Bridge Coordinator Robert Henderson and County Engineer Bill Steves to investigate a flooding problem on property owned by Richard Maurice in Locust Grove subdivision. Discussion followed regarding a ditch that may help alleviate this problem.
 
Commissioner Hamrick also discussed a fence located on county right-of-way on NE Dandelion Street. County Atttorney Reeves advised that the County really needed a maintenance map for that section of the road. After discussion,a motion was made by Commissioner Hamrick and seconded by Commissioner Vickers that the agenda be amended and that Mr. Henderson be allowed to talk with the property owner regarding the County moving the fence and, if not allowed to do so, the County would proceed with obtaining a maintenance map for that section of NE Dandelion Street. The motion carried 5-0.
 
Emergency Management Director Tom Cisco advised that a grant had been approved to make improvements at the new Emergency Medical Services/Communications building.
 
Mr. Cherry advised the Board of a program with Workforce Renovation that will pay 75% of the salary of a person who is in training for one year. He will bring more information to the next Board meeting.
 
The Board by consensus agreed to have the Employee Appreciation Meal at the Madison County Extension Office on Thursday, November 4, 2010 at noon.
 
There being no further business, the Chairman adjourned the meeting at 11:05 A.M.
 
                                                                        Board of County Commissioners
                                                                        Madison County, Florida
 
By:_________________________
                                                                              Renetta Parrish, Chair
                                                                            
                                                                                                                                                                                   
ATTEST:
 
_____________________________
Tim Sanders, Clerk to the Board of
County Commissioners
 

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