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BOCC Public Hearing Minutes September 22, 2010

 

BOARD OF COUNTY COMMISSIONERS
 
MADISON COUNTY, FLORIDA
 
COURTHOUSE ANNEX
 
MINUTES OF THE FINAL PUBLIC HEARING
 
WEDNESDAY, SEPTEMBER 22, 2010
 
5:30 P.M.
           
The Board of County Commissioners of Madison County, Florida met this day in Special Session with the following members present: Justin Hamrick (District 1), Wayne Vickers (District 2), Renetta Parrish (District 3), Alfred Martin (District 4), and Roy Ellis (District 5). Also present were County Coordinator Allen Cherry, County Clerk Tim Sanders, Clerk Finance Director Lessia Freeman, Clerk Assistant Finance Director Cody Tuten and Deputy Clerk Phyllis Lawson.
 
The Chairman, Honorable Justin Hamrick, called the Final Public Hearing on the proposed 2010-2011 Fiscal Year Budget to order.
 
The Clerk presented to the Board the Madison County Final Budget of 2010-2011 Fiscal Year and gave an overview of a 2010-2011 Fiscal Year Budget Recap #9 dated September 15, 2010 (see Attached) for the following funds: General Fund; County Transportation Trust Fund; Capital Projects; Fine & Forfeiture Fund; Solid Waste; Recycling; Emergency Medical Services (EMS); Landfill Closure; and Fire Services. The revenues and expenditures of each fund were based upon a 9.500 tentative millage rate, a 5% increase in County Employee Health Insurance, and a 0% Cost of Living change. Mr. Sanders indicated that all funds were balanced at this time.
 
Mr. Sanders also presented to the Board a comparison chart of the 2010 County by County Rollback Rate for several small counties. Based upon a population of 19,944, the Madison County per capita tax rate is $292.66 compared to Jefferson County with a population of 14,494 and a per capita tax rate of $333.48; Taylor County with a population of 22,516 and a per capita tax rate of $441.13; Suwannee County with a population of 39,608 and a per capita tax rate of $316.21; and Lafayette County with a population of 8,215 and a per capital tax rate of $233.65.
 
At this time, Chairman Hamrick opened the hearing up to comments from the public. Hearing none, the hearing was closed to the public and Mr. Sanders asked the Board to consider Resolution 2010-09-22A (A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MADISON COUNTY, FLORIDA, ADOPTING THE FINAL LEVYING OF AD VALOREM TAXES FOR MADISON COUNTY FOR FISCAL YEAR 2010/2011; PROVIDING FOR AN EFFECTIVE DATE) setting a final operating millage rate of 9.5000 mills. Mr. Sanders read the entire Resolution for the record. A motion was made by Commissioner Ellis and seconded by Commissioner Vickers that the Resolution be approved. The motion failed 2-3 with Chairman Hamrick and Commissioners Martin and Parrish opposed.
 
Mr. Sanders then asked the Board to consider Resolution 2010-09-22B (A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MADISON COUNTY, FLORIDA, ADOPTING THE FINAL BUDGET FOR FISCALYEAR 2010/2011; PROVIDING FOR AN EFFECTIVE DATE) adopting a budget in the amount of $27,105,887. A motion was made by Commissioner Ellis and seconded by Commissioner Vickers that the Resolution be approved. The motion failed 2-3 with Chairman Hamrick and Commissioners Martin and Parrish opposed.
 
Mr. Sanders presented the current Madison County Non-Ad Valorem (Special) Assessments for approval for the 2010-2011 fiscal year. For Solid Waste (Unincorporated Madison County), the fees are $187.00 per year. For Fire (Unincorporated Madison County and Town of Lee) the fees are: $25.00 for dwelling + 1 acre; and $12.16 for vacant land up to 160 acres, then, $0.07 per acre thereafter. A motion was made by Commissioner Vickers and seconded by Commissioner Ellis that said non-ad valorem rates be approved. The motion carried 5-0.
 
At this time, Mr. Sanders apologized and announced that the millage rate had to be approved before the budget could be addressed. A motion was made by Commissioner Ellis and seconded by Commissioner Vickers that a millage rate of 9.5000 be approved. The motion failed 2-3 with Chairman Hamrick and Commissioners Martin and Parrish opposed.
 
Chairman Hamrick asked to see the slide of the” Operating Millage Rate Comparison”. He then passed the gavel to Vice Chair Renetta Parrish and made a motion that a millage rate of 9.4000 be approved. This motion died due to lack of a second and Vice Chair Parrish passed the gavel back to Chairman Hamrick.
 
A motion was made by Commissioner Vickers and seconded by Commissioner Ellis that a millage rate of 9.5000 be approved. Commissioner Vickers stated that he did not want to take more than had already been approved out of General Fund Reserves or Fiscally Constrained Fund to balance the budget. The motion failed 2-3 with Chairman Hamrick and Commissioners Martin and Parrish opposed.
 
A motion was made by Commissioner Parrish that a millage rate of 8.9440 be approved. This motion died due to lack of second.
 
Another motion was made by Commissioner Parrish that a millage rate of 9.2850 be approved. This motion also died due to lack of second.
 
At approximately 6: 25 p.m., Commissioner Parrish left the dais.
 
 
 
Commissioner Martin stated for the record that he had been of the opinion all along that he would not vote for an increase in millage. He stated he felt that cuts could and should still be made in some departments that were not made and, for that reason, he would not be in favor of a higher millage rate.
 
A motion was made by Commissioner Ellis and seconded by Commissioner Vickers that a millage rate of 9.4900 be approved. This motion failed 2-2 with Chairman Hamrick and Commissioner Martin opposed.
 
A motion was made by Commissioner Vickers and seconded by Commissioner Ellis that a millage rate of 9.4500 mills be approved. The motion failed 2-2 with Chairman Hamrick and Commissioner Martin opposed.
 
Commissioner Parrish returned to the meeting at 6:40 p.m.
 
            Chairman Hamrick again passed the gavel to Vice Chair Parrish and made a motion that a millage rate of 9.3900 be approved. This motion was seconded by Commissioner Ellis and passed 3-2 with Commissioners Martin and Parrish opposed. Vice Chair Parrish then passed the gavel back to Chairman Hamrick.
 
            Mr. Sanders then read Resolution 2010-09-22A again for the record with the new millage rate of 9.3900. A motion was made by Commissioner Vickers and seconded by Commissioner Ellis that the Resolution be approved. The motion carried 3-2 with Commissioners Martin and Parrish opposed.
 
            Mr. Sanders then read Resolution 2010-09-22B for the record for the Budget for Fiscal Year 2010/2011 in the amount of $27,105,887. A motion was made by Commissioner Ellis and seconded by Commissioner Vickers that the proposed budget be approved, subject to an increase for a bonus in the amount of $500 plus FICA for each county employee. The motion carried 3-2 with Commissioners Martin and Parrish opposed. Mr. Sanders stated that the revised Resolutions (2010-09-22A and 2010-09-22B) with the correct amounts would be prepared the next day and would be ready for Chairman Hamrick to sign.
 
            Commissioner Vickers made a motion that the additional monies needed to balance the budget come out of Fiscally Constrained only. This motion died for lack of a second.
 
            Commissioner Ellis made a motion that the additional monies needed for said bonuses come equally from General Fund Reserves and Fiscally Constrained Fund. Commissioner Parrish seconded the motion and it passed 4-1 with Chairman Hamrick opposed.
 
            Mr. Sanders stated in the past, part-time employees have received a bonus based on a proportionate amount of time they worked. The Board by consensus approved this procedure for the payment of bonuses. Mr. Sanders also advised the Board that due to each employee having a different withholding amount, it would be difficult and more costly to make sure that every employee would receive a full $500 net bonus or proportionate amount for part-time employees. The Board by consensus approved the bonus of $500 plus FICA, as approved at the Regular Meeting held on September 15th to be paid in the November payroll.
 
 There being no further business, the Chairman adjourned the meeting at 6:55 P.M.
 
 
 
 
 
                                                                        Board of County Commissioners
                                                                        Madison County, Florida
 
By: ____________________________
                                                                               Justin Hamrick, Chairman
 
 
 
ATTEST:
 
_____________________________
Tim Sanders, Clerk to the Board of
County Commissioners
 
 
 
 
 
September 22, 2010
 
 
 
 
 
 
 
 
(Based upon 2010-2011Tentative 9.50 millage rate; 5% Health Insurance
increase; and 0% Cost of living adjustment)
 
 
 
 
 
 
 
 
Fund
Revenues
Expenditures
Balance
 
 
 
 
General
 9,023,792
            9,023,792
$0
**Includes $324,532 with increased tentative millage rate,
$121,172 General Fund reserves, & $121,172 Fiscally Constrained reserves
 
 
 
 
Co. TTF
              2,308,963
            2,308,963
$0
**Includes $345,500 transfer from CTTF reserves
 
 
 
 
Capital Projects
              4,577,202
            4,577,202
$0
 
 
 
 
Fine & Forfeiture
              4,847,662
            4,847,662
$0
 * Balanced with $4,450,197 transfer from General Fund
 
 
 
 
Solid Waste
              1,542,201
            1,542,201
$0
 
 
 
 
Recycling
                 130,000
               130,000
$0
 
 
 
 
EMS
              1,168,160
            1,168,160
$0
 * Balanced with 1/2 Local Option Sales Tax revenue $281,000
 & L.O.S.T. reserves $115,237
 
 
 
 
Landfill Closure
                 137,386
               137,386
$0
 * Balanced with $79,436 transfer from General Fund
 
 
 
 
Fire Services
                 402,020
               402,020
$0
 
 

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