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BOCC Public Hearing September 8, 2010

BOARD OF COUNTY COMMISSIONERS

 

MADISON COUNTY, FLORIDA

 

COURTHOUSE ANNEX

 

MINUTES OF THE FIRST PUBLIC HEARING

 

WEDNESDAY, SEPTEMBER 8, 2010

 

5:30 P.M.

           

The Board of County Commissioners of Madison County, Florida met this day in Special Session with the following members present: Justin Hamrick (District 1), Wayne Vickers (District 2), Renetta Parrish (District 3), Alfred Martin (District 4), and Roy Ellis (District 5).  Also present were County Coordinator Allen Cherry, County Clerk Tim Sanders, Clerk Finance Director Lessia Freeman, and Clerk Assistant Finance Director Cody Tuten.

 

The Chairman, Honorable Justin Hamrick, called the First Public Hearing on the proposed 2010-2011 Fiscal Year Budget to order.

 

The Clerk presented to the Board the Madison County Tentative Millage & Budget of 2010-2011 Fiscal Year and gave an overview of a 2010-2011 Fiscal Year Budget Recap #8 dated September 8, 2010 (see Attached) for the following funds: General Fund; County Transportation Trust Fund; Capital Projects; Fine & Forfeiture Fund; Solid Waste; Recycling; Emergency Medical Services (EMS); Landfill Closure; and Fire Services.  The revenues and expenditures of each fund were based upon a 9.500 tentative millage rate, a 5% increase in County Employee Health Insurance, and a 0% Cost of Living change. 

 

Mr. Sanders reported the General Fund had a positive balance of +$4,207,854, while the Fine & Forfeiture Fund remained at a negative balance of -$4,450,198.  To balance Fine & Forfeiture with a transfer from the General Fund would result in a negative General Fund balance of -$242,344.  Mr. Sanders indicated all other funds were balanced at this time.

 

Mr. Sanders also reviewed a paper entitled MADISON COUNTY TAXABLE PROPERTY VALUES, which graphically captured the increases in taxable values from 2001 to 2008 with a high of $722,030,733; and the decreases in Madison County from 2008 to the present value of $614,411,077.  He stated all indications are that taxable values will continue to fall, which will result in a continued decline in ad valorem revenues.

 

The Clerk also revisited a paper entitled OPERATING MILLAGE RATE COMPARISON for Fiscal Year 2010-2011, which provides a comparison of ad valorem proceeds and millage rates based upon the current year gross taxable value of $614,411,007.  He reported the approved tentative millage rate of 9.500, and associated proceeds of $5,836,905, still falls below the Rollback rate of 9.6003.  He read the definition of said Rollback rate as “the tax rate that would bring in the same amount of dollars from the previous year”.

 

The Clerk also presented the Board with a paper he prepared entitled MILLAGE RATES-A BRIEF LOOK, which compared the millage rates in balancing the budgets for the 2008-2009 FY and the 2009-2010 FY, as well as the present status of the 2010-2011 FY budget and negative General Fund balance of -$242,344 with a tentative millage rate of 9.500.  He reported a negative General Fund balance in the amount of -$566,876 would result with the current millage rate of 8.9440.  Mr. Sanders expressed a concern regarding the uncertainty, due to the oil spill in the Gulf, of State of Florida revenue sharing and sales tax proceeds that amount to $1,262,539 in the Madison County 2010-2011 FY budget.  If these revenue projections are reduced in the fiscal year, the Board will need to plow deeper into limited reserves to meet budgeted expenditures.

 

The Clerk also reported that the County will save approximately $322,570 in the 2010-2011 FY by requesting bids for Workers’ Compensation, General Liability, and Employee Health insurances this year.

 

Chairman Hamrick opened the Public Hearing for the proposed 2010-2011 fiscal year millage rate and budget for public comments.  Mr. Bob Lightfoot, Mr. Sully Economou, and Mr. George Kleck offered comments and suggestions.  There being no further comments, the public comments portion of the Public Hearing was closed.

 

A motion was made by Commissioner Ellis to approve the tentative millage rate of 9.500 for the 2010-2011 FY and tentative budget.  Motion died for lack of a second.

 

A motion was made by Commissioner Parrish and seconded by Commissioner Martin to keep the present millage rate of 8.9440 for the 2010-2011 FY budget.  Motion failed 2-3 with Chairman Hamrick and Commissioners Ellis and Vickers opposed.

 

A motion was made by Commissioner Vickers and seconded by Commissioner Ellis to keep the tentative millage rate of 9.500 for the 2010-2011 FY budget, with the hope of making further budget reductions in the coming weeks.  Motion carried 3-2 with Commissioners Martin and Parrish opposed.

 

A motion was made by Commissioner Ellis and seconded by Commissioner Parrish to balance the proposed tentative budget by transferring an equal amount of $121,172 from Fiscally Constrained and General Fund reserves to balance the negative General Fund balance of $242,344.  Motion carried 3-2 with Commissioners Martin and Parrish opposed.

 

The Board by consensus agreed to add “2010-2011 FY Budget Preparation” to the agenda of the  September 15th Regular Meeting of the Board of County Commissioners.

 

  There being no further business, the Chairman adjourned the meeting at 6:25 P.M.

 

 

 

 

 

                                                                        Board of County Commissioners

                                                                        Madison County, Florida

 

By: ____________________________

                                                                               Justin Hamrick, Chairman

 

 

 

ATTEST:

 

_____________________________

Tim Sanders, Clerk to the Board of

County Commissioners

 

 

  

2010-2011 FISCAL YEAR BUDGET RECAP #8

 

 

September 8, 2010

 

 

 

 

 

 

 

 

 

 

 

 

 

 

(Based upon 2010-2011Tentative 9.50 millage rate; 5% Health Insurance

 

 

increase; and 0% Cost of living adjustment)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Fund

Revenues

Expenditures

Balance

 

 

 

 

 

 

 

 

General

  8,781,449

            4,573,595

$4,207,854

 

 

**Includes $324,532 with increased Tentative millage rate

 

 

Co. TTF

              2,308,963

            2,308,963

$0

 

 

**Includes $345,500 transfer from CTTF reserves

 

 

Capital Projects

              4,577,202

            4,577,202

$0

 

 

 

 

 

 

 

 

Fine & Forfeiture

                 397,465

            4,847,663

-$4,450,198

 

 

 

 

 

 

 

 

Solid Waste

              1,542,201

            1,542,201

$0

 

 

 

 

 

 

 

 

Recycling

                 130,000

               130,000

$0

 

 

 

 

 

 

 

 

EMS

                 771,923

            1,168,160

$0

 

 

 

 *  Balance with 1/2 Local Option Sales Tax revenue $281,000

 

 

 

 

 & L.O.S.T. reserves $115,237

 

 

 

 

 

 

 

 

Landfill Closure

                 137,386

               137,386

$0

 

 

 

 *  Balanced with $79,436 transfer from General Fund

 

 

 

 

 

 

 

 

Fire Services

                 402,020

               402,020

$0

 

 

 

 

 

 

 

 

Note:

1.  To balance Fine & Forfeiture with transfer from General Fund

 

 

General Fund balance = (-$242,344)

 

 

 

 

 

 

 

 

 

 

 

 


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