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BOCC Minutes July 21, 2010


                                        BOARD OF COUNTY COMMISSIONERS
                                                  MADISON COUNTY, FLORIDA
                                                        COURTHOUSE ANNEX
                                       MINUTES OF THE REGULAR MEETING
                                                   WEDNESDAY, JULY 21, 2010
                                                                      4:00 P.M.
The Board of County Commissioners of Madison County, Florida met this day in Regular Session with the following members present: Justin Hamrick (District 1), Wayne Vickers (District 2), Renetta Parrish (District 3), Alfred Martin (District 4), and Roy Ellis (District 5). Also present were County Coordinator Allen Cherry, County Attorney George T. Reeves, and County Clerk Tim Sanders.
The Chairman, Honorable Justin Hamrick, called the meeting to order and called the roll.
Upon a motion by Commissioner Ellis, seconded by Commissioner Martin, the Board voted unanimously (5-0) to approve the agenda, as amended: At the request of Mr. Sanders, delete New Business item No. 5. Approval of County Health Insurance Proposal; and delete New Business item No. 6. Decision of Tentative Millage for Certification to Property Appraiser & Notification of Proposed Millage Rate and Date, Time & Place of Tentative Budget Hearing; at the request of Mr. Cherry add to “Public Works Department” item Number 2. Consideration to re-surface NW Hare Avenue; 3. Discussion regarding NW County Road 150 bridge replacement; 5. Approval of new Speed Limit on NW Cherry Lake Drive; and at the request of Mr. Cherry add to New Business, item Number 7, Approval of two (2) Tourist Development Council grant requests-one from the Rotary Club and one from the Men’s Adult Baseball League; and at the request of Commissioner Vickers, add to New Business, item Number 8, Discussion on amending the county ordinance to allow greater use of boat ramp at Cherry Lake Beach Park.
Under “Petitions From The Public” Ms. Joyce Simmons of 6064 Flowers Road inquired about the status of paving the western portion of Flowers Road. County Engineer Bill Steves reported it looks like about eight (8) weeks to begin paving. The Maintenance Map, bids for cross-drains, and approval from the Suwannee River Water Management District all need to be completed before the roadwork can begin. Ms. Simmons also asked for the Road & Bridge Department to maintain an existing cross-drain on her property. Mr. Henderson said he would take care of it.
Also under “Petitions From The Public” Mr. Windell Blanton referred to a copy of the minutes of June 3, 1987 and stated he has been trying for 23 years to get a road, 5.3 miles long, paved in the southern part of the county near Sirmans. In reference to a prior approval by the Board to pave Fellowship Road, he asked the Board to reverse the decision and instead, pave all or portions of Morris Steen Road, Wonderwood, and Wakulla Way, all of which have many more residents on them. Mr. Blanton presented the Board with photographs along with number of residents and distances of SW Wakulla Way, Frank Morgan, Wonderwood, Morris Steen Road, and Fellowship Road. Mr. Blanton also presented a multi-page Petition to get the roads paved on Morris Steen Road, Wonderwood, SW Wakulla Way and Frank Morgan Road (connecting to the Taylor County Line) in Madison County. Commissioner Martin, who represents District 4, stated he would be willing to take the request under considerationand meet with Mr. Blanton later in the week.  
The minutes of the Regular Meeting held on July 7 and 8, 2010 were presented for review. Upon a motion by Commissioner Parrish, seconded by Commissioner Martin, the Board voted unanimously (5-0) to approve said minutes as presented. The minutes of the Special Meeting held on July 15, 2010 were also presented for review. Upon a motion by Commissioner Parrish, seconded by Commissioner Vickers, the Board voted unanimously to approve said minutes as presented.
Upon a motion by Commissioner Ellis, seconded by Commissioner Martin, the Board voted unanimously (5-0) to approve the Consent Agenda (1. Approval of Fiscal Year 2010-2011 Contract with Apalachee Center, Inc. to Provide Jail (inmate psychiatric and case management) Services.
Under Public Works Department, Mr. David Adams referred to a multi-page paper entitled Chipper Proposal. As he did at the last Regular Meeting, he asked the Board to consider contracting with him to remove and chip yard trash debris from the county’s collection centers destined for the regional landfill. He stated it would save the county in hauling and tipping fees at the regional landfill and save room in the landfill. Solid Waste/Recycling Coordinator Jerome Wyche reported a savings of approximately $30,000 over four to five years if Mr. Adams disposed of the debris, rather than the county. Commissioner Ellis questioned whether the proposed practice would be in violation of the agreement between the County and the Aucilla Area Regional Landfill. Mr. Cherry also asked if the proposed service by Mr. Adams would necessitate a bid process. The County Attorney advised if Mr. Adams is looking for a long-term contract, then a bid process would be necessary and also, he would have to examine the agreement between the landfill and the county and report back to the Board at the next Regular Meeting. A motion was made by Commissioner Vickers and seconded by Commissioner Ellis for Mr. Reeves to report back to the Board on said landfill agreement and to prepare bid specifications for said proposed removal of county debris. Motion carried 4-1 with Commissioner Martin opposed.
Discussion followed on re-surfacing NW Hare Avenue, which connects NW County Road 150 and NE County Road 255. County Road & Bridge Department Coordinator Robert Henderson reported the 1.8 mile project would cost approximately $200,000 to $225,000, not including Maintenance Map and cross-drains, based upon current pricing for the Fellowship Road project. Mr. Henderson also reported the existing road surface would hold up for another four to five years. The Board by consensus agreed to hold off re-surfacing this road for now.
County Engineer Bill Steves reported the Florida Department of Transportation (FDOT) funding for re-surfacing NW County Road 150 from U.S. Highway 90 to NW County Road 146 could be diverted to replacing the bridge on CR 150 over the Little Aucilla River. He stated that $3,100,000 has been allocated by FDOT for the re-surfacing project, while the bridge replacement is estimated at $2,200,000, leaving about $900,000 that could be used for a portion of the road. Mr. Henderson stated the old narrow wood-support bridge needs to be replaced. Upon a motion by Commissioner Vickers, seconded by Commissioner Ellis, the Board voted unanimously to allow the County Engineer to prepare a cost estimate for said bridge and roadwork for the Board’s consideration at a later meeting.
Mr. Henderson presented an updated paper entitled NE Cherry Lake Circle Traffic/Speed Count – 06/10/2010 – 06/14/2010 for the following portions of said road: @ NE Rootman Road; @ NE Public Boat Ramp Road; @ N State Road 53. Mr. Henderson stated the current Speed Limit is 45 MPH. As the survey indicated 424 out of 5,751 vehicles exceeded 60 MPH. Sheriff Ben Stewart suggested lowering the Speed Limit to 35 MPH, which would give Law Enforcement a better opportunity for enforcement. Upon a motion by Commissioner Vickers, seconded by Commissioner Ellis, the Board voted unanimously to change the Speed Limit on NE Cherry Lake Circle to 35 MPH.
Mr. Henderson also reported the Challenger tractor/brush cutter tractor by Ring Power will be available at the Road & Bridge Department on Monday, July 26th for examination by the operators and the Board. He also reported a representative from Alamo, the maker of the brush-cutter attachment on the Kubota tractor purchased a year ago from Gordon Tractor Co., stated he would consider an additional four (4) month warranty on the old attachment, if the county would purchase a new tractor and Alamo attachment. The County Attorney advised Mr. Henderson to get a repair history on the tractor and Alamo attachment from Gordon Tractor and he would send a letter to Alamo to request an extended warranty and to put them on notice. The Board by consensus agreed to allow the County Attorney to proceed with said letter to Alamo.
Mr. Wyche gave an update on the status of the new Collection Center property on NW County 150. He stated he would like to break ground at the beginning of the next fiscal year.
At 5:10 P.M. the Chairman directed the Board’s attention to the scheduled Second Public Hearing for the Madison County Community Development Grant (CDBG) Application for the 2009-2010 fiscal year. County Grants Consultant Jim Parrish stated Madison County is applying to the Florida Department of Community Affairs (DCA) for a grant under the Neighborhood Revitalization Category, which will provide sewer improvements for the Quail Hollow Mobile Home Park, located south of Madison at 335 SE Balboa Drive; water improvements in the Anderson Pond area south of Madison on Anderson Pond Way; and sewer improvements on SW Odena Trail west of Greenville. Mr. Parrish reported the CDBG Grant Citizens Advisory Task Force met and recommended approval and submittal of the grant application to DCA. Chairman Hamrick opened the floor for comments from the public. Hearing none, the public comment portion of the hearing was closed. Mr. Parrish stated the grant application has a total of 519 points out of 1,000 total. Upon a motion by Commissioner Martin, seconded by Commissioner Vickers, the Board voted unanimously to approve said grant application to DCA.
At the invitation of Mr. Wyche, the Board took a short recess to take a look at the Solid Waste/Recycling Department’s new Mack Packer Truck.
Town of Greenville Mayor Elesta Pritchett, along with acting Town Manager Jim Parrish, asked the Board to consider allowing the Town of Greenville utilization of the County Code Enforcement Officer to enforce Greenville’s nuisance ordinance, which deals with such things as junk cars and over-grown lots. The Board by consensus asked Mr. Cherry to look into the Town of Greenville’s request, as it relates to the availability of the county’s single Code Enforcement Officer, and to re-agenda the matter for the next Regular Meeting. The County Attorney advised county ordinances when in conflict stop at the City Limits of Greenville, but suggested the Town Council adopt county ordinances, which would be effective in Greenville for enforcement.
Mr. Fain Poppell on behalf of his client, Lester Plain, asked the Board to vacate a dry well easement from the State Road 53 right-of-way to Mr. Plain’s pond. Mr. Poppell stated the dry well is not needed now, since the installation of water hydrants up and down S.R. 53. By consensus, the Board agreed to allow Mr. Reeves to prepare a document to convey the easement back to Mr. Plain and agenda said conveyance for the next Regular Meeting.
The Clerk reported the Board-approved County General Liability Insurance Committee made up of Commissioner Ellis, Mr. Cherry, Director of Finance Lessia Freeman, retired Director of Finance Sandy Bass, Florida Association of Court Clerks Executive Director Ken Kent, and himself met on Friday, July 17th and Tuesday, July 20th along with Mr. Reeves to review proposals from Brown & Brown Public Risk Insurance Agency, Florida Association of Counties Trust/Florida Municipal Insurance Trust (FACT/FMIT), and Morrow Insurance Group. Mr. Sanders presented a spreadsheet for review by the Board with the following premium totals listed:
            Brown & Brown ……………….$167,432.00
            FACT/FMIT ……………………$242,007.00
            Morrow Ins. Group. ……………$270,218.00.
The Clerk reported the committee, after much review of said proposals and oral presentations, unanimously recommended the low bid proposal submitted by Brown & Brown to the Board. In response to Chairman Hamrick, Brown & Brown representative Paul Dawson reported the low $12,557 rate for Public Entity General Liability Insurance was in line with payroll and lines up with other counties, such as Gilchrest, Wakulla, and Jefferson. The County Attorney advised the Brown & Brown total premium is guaranteed for two years and a proportionate two-month extension from August 1 to October 1 to match the county’s fiscal year. A motion was made by Commissioner Vickers and seconded by Commissioner Martin to accept the low bid presented by Brown & Brown for a 26-month period, beginning August 1, 2010. Motion carried 5-0.
            Madison County Chamber of Commerce Executive Director Ted Ensminger presented for approval a Tourist Development Fund Grant Application from the Madison County Rotary Club in the amount of $1,050.00 to be used exclusively for television advertising of the 5th Saturday Farmers & Friends Festival & Antique Classic Car Show scheduled for July 31, 2010. Mr. Ensminger reported the application was approved by the Tourist Development Council (TDC). Upon a motion by Commissioner Ellis, seconded by Commissioner Martin, the Board voted unanimously to approve said grant application.
            Mr. Ensminger also presented for approval a TDC-approved Tourist Development Fund Grant Application from the local Men’s Adult Baseball League (MABL) for a nine-team North Florida/South Georgia MABL Tournament to be held August 21 & 22, 2010 at fields located at North Florida Community College, Madison County High School, and the Madison County Recreation Complex. The amount of funds recommended to the Board for approval is $940.00 ($440 for officials and $500 for facility rentals). The Clerk questioned the use of Tourist Development Tax proceeds for salaries. The County Attorney stated he would review the Statutes and report back at the next Regular Meeting. The Board by consensus agreed to re-agenda said grant request.
            Commissioner Vickers reported that he has received a number of complaints from citizens who wish to use the Cherry Lake Beach Park boat ramp, but are prohibited to do so when the seven (7) boat-launching parking spaces are full. He stated he would like to let citizens launch their boats from the boat ramp at the county park and park their vehicles somewhere else. The County Attorney gave the Board a brief history of establishing the county park and public boat ramp ordinance. He stated residents on the lake during the process insisted on limited access to the lake by way of the proposed boat ramp. If the Board wished to change the ordinance limiting the number of boats at the park, Mr. Reeves suggested the Board hold a hearing to get the sentiments of residents on the lake. Regarding the question of availability of land at the park, Mr. Cherry was asked to see if there was room for additional boat-launching parking spaces.
On the matter of consideration of an agreement for architectural services between the County and Clemons, Rutherford & Associates for the hardening of the new Public Safety Building on west U. S. 90, the Chairman asked that it be agendaed for the next Regular Meeting.
Mr. Cherry reported Florida House of Representative Leonard Bembry has asked the Board to approve letters of support that he will deliver to U. S. Senator Bill Nelson and U. S. House of Representative Ander Crenshaw while in Washington, D.C., which oppose the Environmental Protection Agency’s new water regulations on nutrient standards in Florida. Suwannee River Water Management District (SRWMD) Board Member Alphonsa Alexander stated the issue is on the agenda of the next Board Meeting and asked that approval of said proposed letters not be in conflict with SRWMD policy. Commissioner Ellis stated the letters were simply letters in support of Florida’s economic recovery and opposing the new water regulations and made a motion to approve said letters and the Chairman’s signature upon them. The motion was seconded by Commissioner Vickers and carried unanimously.
Mr. Cherry presented a surveyor’s sketch of Fellowship Road located in section 23, township 2 south, range 6 east at the Taylor County Line, which shows approximately 1300 feet of said road lying in Taylor County. The Board by consensus agreed to allow Mr. Cherry to begin talks with the Taylor County Coordinator about allowing Madison County to continue paving Fellowship Road into Taylor County and reimbursing Madison County for associated paving costs of that portion of said road located in Taylor County.
As mentioned at a previous budget meeting by Property Appraiser Leigh Barfield, Mr. Cherry asked the Board to place on the agenda of the next Regular Meeting a proposal to place a new phone system in the Annex for all occupants, which will offer substantial savings to the county.
The Clerk presented a booklet for their information entitled A Proposal of Employment Benefits Coverage and Service for Madison County, Florida from Brown & Brown Public Risk Insurance Agency. Mr. Sanders reported the Employee Health Insurance Committee met the previous day and reviewed proposals compiled by Account Executive Robin Riley. He added that the committee will meet once again on July 27th to determine a recommendation(s) to the Board for final approval.
The Board by consensus approved holding a Special Meeting on Thursday, July 29th at 4:00 P.M. to consider said Employee Health Insurance proposal(s).
Commissioner Martin suggested getting a proposal from Rutland Sound for improvements to the sound system in the Boardroom. 
There being no further business, the Chairman adjourned the meeting at 6:40 P.M.
Board of County Commissioners
                                                                        Madison County, Florida
                                                                              Justin Hamrick, Chairman
Tim Sanders, Clerk to the Board of
County Commissioners

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