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BOCC Special Minutes May 27, 2010


THURSDAY, MAY 27, 2010
9:00 A.M.
The Board of County Commissioners of Madison County, Florida met this day in Special Session with the following members present: Justin Hamrick (District 1), Wayne Vickers (District 2), Renetta Parrish (District 3), Alfred Martin (District 4), and Roy Ellis (District 5). Also present were County Coordinator Allen Cherry, County Attorney George T. Reeves, and County Clerk Tim Sanders. 
The Chairman, Honorable Justin Hamrick, called the meeting to order and Mr. Sanders opened with prayer and pledge to the flag.
Chairman Hamrick noted the purpose of the meeting was 1). Consideration of requested services for the abatement of contamination at the Courthouse Annex parking lot in response to latest Florida Department of Environmental Protection (FDEP) requirements; 2). Presentation by Hunt Insurance regarding Coordinated Health/Care Programs; 3). Consideration of contract between Madison County and Brown & Brown Public Risk Insurance Agency for Health Insurance Services and Approval of Agent of Record; 4). Presentation by Morrow Insurance Agency regarding Health Insurance Services and Agent of Record.
County Engineer Bill Steves of Reynolds Smith & Hill (RS&H) gave an update on the environmental assessment activities at the Courthouse Annex parking lot regarding the extent of soil and groundwater contamination from a former underground storage tank. He stated RS&H submitted a Site Assessment Report to FDEP on March 11, 2010 to define the extent of soil and groundwater impact onsite. Subsequently FDEP has requested that Madison County conduct additional assessment activities that Mr. Steves stated will require a well-driller to install one (1) shallow and (1) deep monitoring wells both off-site in the Rutledge Street right-of-way. He stated the well installation, collecting soil and groundwater samples for laboratory analysis, and report must be submitted to FDEP no later than June 21, 2010. Mr. Steves gave a breakdown of costs and estimated the total cost for the latest assessment activities at $14,500. He also reported there was no need to delay paving the parking lot. Upon a motion by Commissioner Parrish, seconded by Commissioner Vickers, the Board voted unanimously for Mr. Steves to proceed with said assessment activities.
Mr. Dick Hunt of Hunt Insurance Group, LLC provided a short history of Hunt Insurance’s association with and meeting the insurance needs of Sheriffs in the State of Florida. He stated the Madison County Sheriff is a member of the Florida Sheriffs Mutiple Employers Trust (FSMET), which now has 37 members throughout the state and is governed by an elected Board of trustees including 7 Sheriffs. Mr. Hunt reported the administrative services of FSMET are provided by Hunt Insurance, LLC and employee benefit plans can be tailored to meet the needs of individual groups, including health, life, dental, vision, disability, 125/Cafeteria Plans, and COBRA adminstration.
Employee Benefits Program Developer Tamara Tretter presented the Board with a pamphlet entitled FLORIDA SHERIFFS MULTIPLE EMPLOYERS TRUST/MADISON COUNTY SHERIFF’S OFFICE and explained that Hunt Insurance is in the process of creating a group of small counties called the Rural County Sheriffs Consortium to provide health insurance services through the network, First Health. Ms. Tretter elaborated on the patient advocate, Quantum Health, which has created a system called the Coordinated Health/Care Program to help patients in the healthcare process as a single-point coordination and care management support group. She stated Hunt Insurance plans a roll-out date effective October 1, 2010 for the proposed health insurance program, which will spread the risk over approximately 1,700 potential employees.
The County Attorney advised that while the consortium is for Sheriffs only, statutorily for the County to be a part of the consortium, health care services must be let out for bid. Ms. Tretter stated that Hunt would comply with a bid process. She also reported there are no finalized rates at this time, nor are there members of the consortium. Mr. Hunt also responded that Hunt Insurance would participate in a bid process if the County were to choose an Agent of Record for employee health insurance.
Brown & Brown Public Risk Insurance Agency Account Executive Robin Riley presented to the Board a pamphlet entitled MADISON COUNTY BOCC Agent/Broker Services Employee Benefits and Insurance dated May 27, 2010. Ms. Riley reviewed the history and experience of Brown & Brown and their benefits plan approach for the County’s employees. She talked of the marketing strategy for fully insured or self-funded options through an aggressive bid process. She also explained their support services for the employees, which would include seminars and on-site presentations. Ms. Riley provided a proposed Timeline of events and stated their bid process would end late June/early July for August sign-ups.
Ms. Carol Day of the Morrow Insurance Group in Madison stated she became interested in the Agent of Record and health insurance bid process because of the limited options available to the county. She reported her firm’s forte is Property and Casualty insurance, but Morrow Insurance can access the same products as Brown & Brown or Hunt, and most importantly, can service the needs of the county. In conclusion, Ms. Day asked the Board to consider the Morrow Insurance Group for the county’s healthcare services.
Mr. Tommy Hardee of the Odiorne Insurance Agency in Madison stated his firm is big enough to handle the needs of the county and small enough to care for the needs of each employee. He asked the Board to consider his agency for a shot at the insurance bid, otherwise, if needed, he would be glad to offer his services to review the proposals.
Commissioner Ellis made a motion to contract through an AGENT SERVICES AGREEMENT with Brown & Brown Public Risk Insurance Agency as Broker and Agent for a period of three (3) years with thirty (30) days termination clause. Motion was seconded by Commissioner Martin. Discussion followed. Sheriff Ben Stewart thanked the Board for its 100% contribution for employee health insurance and asked the Board to go through a bid process for employee health insurance. The County Attorney advised that an Agent of Record, if approved by the Board, would engage in a bid process on behalf of the Board and follow all statutory requirements. Motion carried 3-2 with Chairman Hamrick and Commissioner Parrish opposed.
There being no further business, the Chairman adjourned the meeting at 10:55 A.M.
                                                                        Board of County Commissioners
                                                                        Madison County, Florida
By: ____________________________
                                                                               Justin Hamrick, Chairman
Tim Sanders, Clerk to the Board of
County Commissioners

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