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BOCC Minutes May 19, 2010


4:00 P.M.
The Board of County Commissioners of Madison County, Florida met this day in Regular Session with the following members present: Justin Hamrick (District 1), Wayne Vickers (District 2), Renetta Parrish (District 3), Alfred Martin (District 4), and Roy Ellis (District 5). Also present were County Coordinator Allen Cherry, County Attorney George T. Reeves, and County Clerk Tim Sanders. 
The Chairman, Honorable Justin Hamrick, called the meeting to order and Mr. Jerome Wyche, Madison County Solid Waste/Recycling Coordinator, opened with prayer and pledge to the flag.
Upon a motion by Commissioner Ellis, seconded by Commissioner Martin, the Board voted unanimously (5-0) to approve the agenda as amended: At the request of Mr. Cherry add to New Business item No. 7, Tourist Development Council Grant Request for Babe Ruth League Tournament at Madison County Recreation Complex; and at the request of Mr. Sanders, add to New Business item No. 8, Approval of Progress Energy Distribution Easement for Madison County Health Department.
The minutes of the Regular Meeting held on May 5, 2010 were presented for review. Upon a motion by Commissioner Parrish, seconded by Commissioner Vickers, the Board voted unanimously (5-0) to approve said minutes as presented.
Upon a motion by Commissioner Ellis, seconded by Commissioner Vickers, the Board voted unanimously to approve the Consent Agenda (1. Budget Amendment-Emergency Management; 2. Budget Amendment-Special Assessment-Fire).
Under Public Works Department, Road and Bridge Department Coordinator Robert Henderson referred to a bid tabulation sheet for the County Road 14 re-surfacing project. He reported Anderson Columbia Company, Inc. was the low bidder at a total cost of $2,022,554.09. He stated Anderson Columbia met all specifications for the job and recommended the low bidder. Upon a motion by Commissioner Ellis, seconded by Commissioner Martin, the Board voted unanimously to approve the recommendation for Anderson Columbia Co., Inc. to re-surface said CR 14.
Mr. Henderson also submitted the MAINTENANCE MAP of NW Digger Wasp Trail in sections 20, 21, 28, and 29, township 2 north, range 9 east prepared by Putnal & Associates LLC. A motion was made by Commissioner Vickers and seconded by Commissioner Martin to approve said Maintenance Map. Motion carried 5-0.
Solid Waste/Recycling Coordinator Jerome Wyche gave the Board a status report on the new Solid Waste/Recycling Collection Center on County Road 150 North. The County Attorney by consensus was authorized to move forward with preparing closing documents upon permitting approval by Suwannee River Water Management District.
Brown & Brown-Public Risk Insurance Agency Sales Executive Robin Riley presented the Board with and reviewed a pamphlet and accompanied power point presentation on the history and experience of Brown & Brown and health insurance services available to Madison County. During the presentation she noted problems associated with County Human Resource functions associated with annual insurance renewals and alternative plan options for retirees. Ms. Riley explained, as the Board’s agent of record, she would be compensated by the health insurance carrier. She also referred to a letter of recommendation from Gilchrist County Clerk of Court Joe Gilliam. The County Attorney advised there is no requirement to bid out agent of record services. The Board by consensus asked Mr. Cherry to re-agenda Ms. Riley for the next meeting to consider a contract with Brown & Brown for health insurance services.
Sheriff Ben Stewart reported the Madison County Sheriff’s Office has a request out for Hunt Insurance to develop a health insurance plan for his employees to participate, as well as all county employees. The Sheriff asked the Board to allow Hunt Insurance to make a presentation on its new health insurance plan for small counties.
The Sheriff also reported that he has asked the Madison Police Chief to contribute the City of Madison’s share of a Byrne Grant to the county for county-wide communications expenses.
Madison County Chamber of Commerce and Tourism Executive Director Ted Ensminger presented the Board with a proposed “Revision of 1999 By-Laws of the Madison County Tourist Development Council (TDC)”. He thanked the TDC for their hard work on amending the By-Laws, as well as the TDC Grant Request Application. Mr. Ensminger reviewed proposed changes by section, most notably “Section 4. Quorem”; “Section 7. Rules of Procedure”; “Section 8. Officers”; and “Section 9. Duties of Officers”. Discussion followed on the proposed change in a TDC Quorem. The County Attorney advised he would need to look at Florida Statutes and Florida’s Sunshine Laws about the change in quorum since TDC is a public entity. He also advised the TDC is responsible for approval of the By-Laws and not the Board. He also stated the By-Laws may not be inconsistent with statutes or county ordinances.
Mr. Ensminger next presented said revised Tourist Development Fund Grant Request for the Board’s review. He stated one of the changes is a non-refundable $100 application fee that must accompany the application to help defray costs of the application process. Mr. Ensminger reported the grant request is fifteen (15) pages long, but the first seven (7) pages are informational and include uses and non-uses of the Tourist Development Tax funds. Mr. Reeves advised Mr. Ensminger the application fee was not allowable without a change in the County’s ordinance.
Mr. Ensminger presented the Board a Tourist Development Fund Grant request from the Madison Rotary Club for the 5th Saturday Farmers & Friends Festival scheduled for May 29, 2010. The requested amount approved by the TDC is $1,050, which will be for television advertising on WCTV in Tallahassee. Upon a motion by Commissioner Vickers, seconded by Commissioner Ellis, the Board voted unanimously to approve said request.
Mr. Ensminger also presented a Tourist Development Fund Grant request from Madison County Babe Ruth League for a Babe Ruth District Softball Tournament scheduled for June 10-13, 2010. The requested amount approved by the TDC is $1,500, which will be used for awards. Mr. Ensminger explained the local Babe Ruth League is not registered as a not-for-profit organization, but has always acted as one. Upon a motion by Commissioner Martin, seconded by Commissioner Vickers, the Board voted unanimously to approve said request. 
The County Attorney reported the Supervisor of Elections needs a naming of the title for the ballot question regarding renewal of authority to grant ad valorem tax exemptions for economic development purposes. He shared a suggested title that must not exceed fifteen (15) words: “Renewal of Authorization for the Board of County Commissioners to Grant Economic Development Tax Exemptions”. A motion was made by Commissioner Martin and seconded by Commissioner Vickers to approve said title as submitted by Mr. Reeves. Motion carried 5-0. Mr. Reeves asked Mr. Cherry to send Supervisor of Elections Jada Woods Williams a letter of the Board’s action.
Discussion followed on the use of public funds to educate the public on the advantages of renewing economic development tax exemptions in Madison County. The Chairman asked that the matter be agendaed for the next Regular Meeting.
Mr. Cherry presented a paper entitled MADISON COUNTY 5-YEAR PRIORITIZED TRANSPORTATION PLAN 2009-2014, which listed six (6) transportation projects for submission to the Florida Department of Transportation (FDOT) as requested at the last Regular Meeting by FDOT representative Jordan Green. Mr. Cherry reported that County Engineer Bill Steves suggested the Board add replacement of the bridge on County Road 150 North as the Board’s number one priority. Mr. Steves stated if the bridge is ever declared unsafe it could be blocked off causing traffic to be detoured for months until it is repaired or replaced. Commissioner Martin asked to add sidewalk improvements to Martin Luther King (MLK) Street from U. S. Highway 90 to the subdivision located south of the old Middle School property. A motion was made by Commissioner Ellis and seconded by Commissioner Vickers to approve said Transportation Plan with the addition of replacement of CR 150 bridge at priority #1 and also the addition of said sidewalk on MLK Street. Motion carried 5-0.
The Clerk referred to a DISTRIBUTION EASEMENT between Madison County and Progress Energy Florida, Inc. for a 10 foot wide Easement Area on property of the Madison County Health Department for the installation of six new flood lights, requiring installation of two new 30-foot wood poles. A motion was made by Commissioner Ellis and seconded by Commissioner Vickers to approve said easement, subject to the County Attorney’s review and approval. Motion carried 5-0.
Mr. Cherry reported Madison County Health Department Director Kim Barnhill has been assigned to Gulf County temporarily to take charge of their health department for four to six weeks. He added that Gulf County will be paying part of her salary, while several employees in the local office will be in charge during her absence.
Discussion followed on the earlier topic of a requested presentation by Hunt Insurance. A motion was made by Commissioner Ellis and seconded by Commissioner Vickers to ask a representative from Hunt Insurance to make a presentation to the Board on its health insurance program for counties. Motion carried 4-1 with Commissioner Parrish opposed.
Commissioner Ellis reminded the Commissioners of the Board’s previous commitments of providing a gift for Madison County High School Project Graduation. By consensus each Commissioner pledged $50 of their own funds for a $500 Savings Bond to be given to a graduate during the 2010 Project Graduation.
 There being no further business, the Chairman adjourned the meeting at 5:25 P.M.
                                                                        Board of County Commissioners
                                                                        Madison County, Florida
By: ____________________________
                                                                               Justin Hamrick, Chairman
Tim Sanders, Clerk to the Board of
County Commissioners

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