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BOCC Minutes April 7, 2010

 

BOARD OF COUNTY COMMISSIONERS
 
MADISON COUNTY, FLORIDA
 
 COURTHOUSE ANNEX
 
MINUTES OF THE REGULAR MEETING
 
WEDNESDAY, APRIL 7, 2010
 
9:00 A.M.
           
The Board of County Commissioners of Madison County, Florida met this day in Regular Session with the following members present: Justin Hamrick (District 1), Wayne Vickers (District 2), Renetta Parrish (District 3), Alfred Martin (District 4), and Roy Ellis (District 5). Also present were County Coordinator Allen Cherry, County Attorney George T. Reeves, and County Clerk Tim Sanders.
 
The Chairman, Honorable Justin Hamrick, called the meeting to order and Mr. Jerome Wyche, Madison County Solid Waste/Recycling Coordinator, opened with prayer and pledge to the flag.
 
Upon a motion by Commissioner Ellis, seconded by Commissioner Martin, the Board voted unanimously (5-0) to approve the agenda as amended: At the request of Mr. Cherry add New Business item No. 9. Tourist Development Council (TDC) Grant Request from Madison County Recreation Association, Inc. for May 20th Celebration; add New Business item No. 10. TDC Grant Request from Madison County Chamber of Commerce for Down Home Days; delete Public Works Department item No. 2. Discussion of communication needs with First Communications Company; delete New Business item No. 2. Request from Medical Examiners Office regarding increase in fees; and at the request of Commissioner Martin, add to New Business item No. 11, Request for use of Old Jail building.
 
Under Petitions From The Public, Healthy Start Coalition of Jefferson, Madison and Taylor Counties Executive Director Donna Hagan reported for the first time in eighteen (18) years the Florida Legislature is considering the elimination of funding for Healthy Start Coalitions across Florida. She stated Healthy Start programs provide a comprehensive system of community-driven services to reduce infant mortality and promote healthy child development. Locally she reported the Coalition puts $1.1 million in local banks each year and six positions would be eliminated along with another vacant building in Greenville. Ms. Hagan presented a brochure entitled FLORIDA ASSOCIATION OF HEALTHY START COALITIONS 2009 SNAPSHOT and a sample letter to Madison County’s Legislative Delegation that she asked the Board to send. A motion was made by Commissioner Vickers and seconded by Commissioner Martin to amend the agenda to consider Ms. Hagan’s request. Motion carried 5-0. Upon a motion by Commissioner Martin, seconded by Commissioner Vickers, the Board voted unanimously to direct staff to forward a letter of support for the ongoing operations of the Healthy Start Coalition.
 
Tax Doctor M.D. representative Meshalene Taylor presented the Board with a pamphlet entitled DOT AND NON-DOT DRUG SCREENING and reported her company is a full service drug screening facility in Madison and is partnered with three of the largest labs in the U.S. She stated her company could accommodate Madison County employees for drug and alcohol testing.
 
The minutes of the Regular Meeting held on March 17, 2010 were presented for review. Upon a motion by Commissioner Ellis, seconded by Commissioner Martin, the Board voted unanimously (5-0) to approve said minutes as presented.
 
Sheriff Ben Stewart reported the seizure of $278,000 of drug money by the office’s Drug Task Force and explained the reporting and handling of the confiscation process. He stated the county should expect to keep all but 15% of the money, which should help the Sheriff Office’s budgetary needs, such as Capital Outlay expenses. 
 
The Sheriff also reported the death of an inmate in the Madison County Jail and at his request an investigation by the Florida Department of Law Enforcement (FDLE) and State Attorney’s Office. He stated an autopsy was performed and natural causes of death were confirmed.
 
The Sheriff also reported the Uniform Crime Report will be released today with Madison County having a 10% decrease for the 2009 calendar year. He cautioned the Board to not expect this trend to continue due to the economy.  
 
Upon a motion by Commissioner Ellis, seconded by Commissioner Martin, the Board voted unanimously (5-0) to approve the Consent Agenda (1. Resolution 2010-04-07-B: Resolution to Support Enterprise Zone Designations for RACEC Area Catalyst Sites).
 
The Clerk referenced a NOTICE OF BID published in the local newspaper and reported three bids were received on April 5th in the Clerk’s Office for the Cherry Lake Volunteer Fire Department’s 1995 GMC 3500 One-Ton Cab and Chassis with approximately 9,700 miles. He presented a bid tabulation sheet to the Board and stated the highest bid was for $6,600. He also reported Mr. Scott Singletary of the Cherry Lake Volunteer Fire Department expressed satisfaction with the high bid. Upon a motion by Commissioner Martin, seconded by Commissioner Vickers, the Board voted unanimously to accept the high bid of $6,600.
 
Mr. Cherry reported three applications were received for surveying services for Madison County and after reviewing the applications by staff, they recommend Poppell Land Surveyors, LLC of Madison as the County’s second vendor over the applications from GCY Professional Surveyors and Mappers of Tallahassee and DRMP Engineers, Surveyors, Planners and Scientists of Tallahassee. Upon a motion by Commissioner Vickers, seconded by Commissioner Martin, the Board voted unanimously to approve said recommendation. The County Attorney advised that Poppell Land Surveyors should present a schedule of rates for approval by the Board.
 
Chairman Hamrick directed the Board’s attention to a Public Hearing regarding a proposed ORDINANCE MAKING IT UNLAWFUL TO CREATE, KEEP, MAINTAIN OR ALLOW THE EXISTENCE OF DANGEROUS BUILDINGS OR HAZARDOUS LANDS ON PROPERTY LOCATED IN A PLATTED SUBDIVISION IN THE UNINCORPORATED AREA OF MADISON COUNTY; PROVIDING FOR DEFINITIONS; PROVIDING FOR ENFORCEMENT; PROVIDING FOR INTENT; PROVIDING FOR REPEAL OF CONFLICTING ORDINANCES; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Mr. Reeves advised the Board that a form of said proposed ordinance has been discussed at previous meetings and sent to the Planning and Zoning Board for review. He reported the Planning and Zoning Board has sent it back to the Board with no recommended changes. The Chairman opened the Public Hearing for comments from the public. Ms. Marie Jones recommended approval by the Board to keep Madison County beautiful. Hearing no further comments, the Chairman closed the citizen comment portion of the Public Hearing. After the reading of the ordinance heading by the Clerk, a motion was made by Commissioner Martin and seconded by Commissioner Ellis to approve said ordinance as presented. Motion carried 4-1 with Chairman Hamrick opposed.
 
Ms. Marianne Green, as spokesperson of the Tobacco Free Madison County Partnership, referred to A RESOLUTION OF THE COUNTY COMMISSIONERS OF MADISON COUNTY, FLORIDA RELATING TO THE DESIGNATION OF THE MADISON COUNTY RECREATION PARK AS A TOBACCO-FREE ZONE; PROVIDING FOR REPEAL OF CONFLICTING RESOLUTIONS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Ms. Green also made reference to “Madison County Schools Policy for Tobacco Use in District Facilities” and asked the Board to approve said proposed resolution, which would extend the existing school policy to the adjacent Recreation Park. Ms. Green also introduced the following who joined her in support of said resolution: Recreation Department Director Tommy Garner, School Board Member Bart Alford, and Mr. Doug Freer, Tobacco Prevention Specialist with the Madison County Health Department. Ms. Green also reported support by the Babe Ruth Little League Directors. A motion was made by Commissioner Parrish and seconded by Commissioner Martin for the Board to approve said resolution. Motion carried 4-1 with Commissioner Vickers opposed.
 
Mr. Ken Moneghan of the Florida Association of Counties Trust (Insurance Trust) reported Madison County is currently a member of the local government risk sharing pool that is owned and managed by member counties, but does not participate in the Trust. Mr. Moneghan reviewed services provided by the Trust to participating counties and asked the Board for an opportunity to serve Madison County along with 21 other Florida counties. The Clerk recommended, as a savings measure in light of a reported decrease in ad valorem tax revenues for next fiscal year, the County advertise for bids for all County insurance coverages. A motion was made by Commissioner Ellis and seconded by Commissioner Vickers for the Board to amend the agenda and to approve a Request For Proposals (RFP) process for all County insurance coverages. Motion carried 5-0. 
 
Mr. Moneghan also asked the Board to amend the AGREEMENT AND DECLARATION OF TRUST Creating and Establishing the FLORIDA ASSOCIATION OF COUNTIES TRUST (4th Amendment-Adopted by FACT Board 02/17/10) by approving Resolution No. 2010-04-07-A, which expands the capabilities of the Insurance Trust to provide additional lines of coverage for Member Counties, including but not limited to property coverage, workers compensation coverage, and automobile physical damage coverage, in addition to general liability and automobile liability coverage. A motion was made by Commissioner Vickers and seconded by Commissioner Martin to approve said resolution. Motion carried 5-0.
 
Regarding an advertisement for vacancies on the Planning and Zoning Board      (P & Z), Mr. Cherry reported one response by Mr. Brent Whitman, a professional engineer, who would take Mr. Bill Thompson’s District 2 position. Upon a motion by Commissioner Vickers, seconded by Commissioner Martin, the Board voted unanimously to approve Mr. Whitman as a new member of P & Z.   
 
Emergency Management Director Vicki Brown and Mr. Cherry presented proposed architectural plans by Clemons, Rutherford & Associates for improvements to the new Public Safety Building (the Robinson property) for Emergency Medical Services and Sheriff’s County Communications. Ms. Brown reported the application for mitigation funding for “hardening” the existing building is under review, but work cannot begin until the grant is awarded. The Board by consensus agreed to ask for assistance and write letters to Senator Bill Nelson and Congressman Ander Crenshaw regarding said federal grant funding.
 
Mr. Cherry referred to a letter dated March 26, 2010 from Fred and Jean Walthal and their request for a waiver of insurance requirements in the Deferred Payment Loan after the first year of insurance coverage (i.e. year two and three of insurance coverage) associated with the Community Development Block Grant Emergency Set-Aside Grant for flood victims based on financial hardship. Upon a motion by Commissioner Vickers, seconded by Commissioner Ellis, the Board voted unanimously to waive said insurance requirement for the last two years of said Deferred Payment Loan.
 
Madison County Chamber of Commerce and Tourism Executive Director Ted Ensminger presented to the Board for approval a Tourist Development Fund Grant Application from the Madison County Recreation Association, Inc. for the 20th of May Jubilee Celebration in the amount of $2,650 that was approved by the Tourist Development Council (TDC). Upon a motion by Commissioner Martin, seconded by Commissioner Ellis, the Board voted unanimously to approve said Grant Application.
 
Mr. Ensminger also presented to the Board for approval a Tourist Development Fund Grant Application from the Greater Madison County Chamber of Commerce for the 29th Annual Down Home Days & Rodeo in the amount of $3,500 that was approved by the TDC. Upon a motion by Commissioner Martin, seconded by Commissioner Ellis, the Board voted unanimously to approve said Grant Application. Mr. Ensminger noted a vacancy exists on the TDC for a position “subject to the tax”. He reported an interest from someone associated with the Honey Lake Plantation. The Board by consensus asked Mr. Ensminger to inquire further with said interested party, rather than advertising for the vacancy.
 
Discussion followed regarding a request to use the Old Jail by the Salvation Army after the Senior Citizens Counsel moves to its new building. Commissioner Martin reported Mr. George Blevins, on behalf of the Salvation Army, has made the request again to use the facility for youth programs. A motion was made by Commissioner Martin and seconded by Commissioner Vickers for the Board to let the Salvation Army use the Old Jail, subject to the same terms of the lease agreement with Senior Citizens, except on a quarterly rather than annual basis. Motion carried 5-0.
 
Commissioner Vickers reported that after speaking with Mr. David Adams, Public Works Department item No. 1., Close out O’Neal Borrow Pit (Adam ‘s property), should be deleted form the agenda.
 
Mr. Cherry stated the June 2nd Regular Board Meeting still has a conflict with a Canvassing Board Workshop that involves the County Attorney and Board Chairman. Upon a motion by Commissioner Martin, seconded by Commissioner Vickers, the Board voted unanimously to amend the agenda to consider said meeting date. A motion was then made by Commissioner Martin and seconded by Commissioner Vickers for the Board to cancel said first meeting in June. Motion carried 5-0.
 
Mr. Sanders distributed an Application Form for the National Association of Counties 2010 County Courthouse Awards and because of the extraordinary participation between the County and the three municipalities to construct the infrastructure improvements on Interstate 10, thought it might be worthwhile to pursue said award on behalf of the Board. He reported County Grants Consultant Jim Parrish has agreed to assist with the text overview of the project at no charge, but after review of the application materials found the purpose of the award is to profile a single county official. Because Commissioner Ellis was involved with the Infrastructure Committee and was also its chair throughout the process, Mr. Sanders suggested that he be profiled on behalf of the Board for this national award that will ultimately spotlight Madison County. Upon a motion by Commissioner Vickers, seconded by Commissioner Parrish, the Board voted unanimously to amend the agenda to consider said request. A motion was then made by Commissioner Vickers and seconded by Commissioner Martin, to place Commissioner Ellis on said application on behalf of the Board and Madison County. Motion carried 5-0.
 
There being no further business, the Chairman adjourned the meeting at 10:30 A.M.
 
 
                                                                        Board of County Commissioners
                                                                        Madison County, Florida
 
By: ____________________________
                                                                               Justin Hamrick, Chairman
 
ATTEST:
 
_____________________________
Tim Sanders, Clerk to the Board of
County Commissioners

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