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BOCC Minutes March 3, 2010

 

                                                              BOARD OF COUNTY COMMISSIONERS
 
                                                                       MADISON COUNTY, FLORIDA
 
                                                                            COURTHOUSE ANNEX
 
                                                             MINUTES OF THE REGULAR MEETING
 
                                                                     WEDNESDAY, MARCH 3, 2010
 
                                                                                          9:00 A.M.
           
           
The Board of County Commissioners of Madison County, Florida met this day in Regular Session with the following members present: Justin Hamrick (District 1), Wayne Vickers (District 2), Renetta Parrish (District 3), and Alfred Martin (District 4). Commissioner Roy Ellis (District 5) was not able to attend as he was attending a meeting with the North Central Florida Regional Planning Council in Washington, D.C. Also present were County Coordinator Allen Cherry, County Attorney George T. Reeves, and Deputy Clerk Phyllis Lawson.
 
The Chairman, Honorable Justin Hamrick, called the meeting to order and Solid Waste/Recycling Coordinator Jerome Wyche opened with prayer and pledge to the flag.
 
Upon a motion by Commissioner Parrish, seconded by Commissioner Vickers, the Board voted unanimously (4-0) to approve the agenda as amended: at the request of County Coordinator Allen Cherry, (1) remove New Business #6 – Discussion of Proposal from Madison First Baptist Church to purchase Senior Citizens/Old Jail Property; (2) add New Business #7 – Approval of Bond for Mrs. Annette Johnson of the Madison County Memorial Hospital Board of Directors; and (3) Discussion regarding Grant for Fire Truck through North Florida Community College. 
 
Under Petitions from the Public, Mr. Pat Lightcap of the 2010 Madison County Census Committee thanked the Board for purchasing yard signs to be displayed encouraging everyone to take part in the 2010 Census. He also mentioned other projects his committee was sponsoring such as a Church Assistance Committee, a T-shirt project at the schools, various news releases, posters for a Community Group Committee, and E-mail bursts from Madison County Chamber of Commerce and North Florida Community College. Mr. Lightcap, on behalf of Mr. Michael Curtis of Madison Media Group, also mentioned newsletters that can be printed and mailed county-wide at the cost of $1,096. Mr. Lightcap stated that reimbursement had been requested from the Census Bureau but response was slow in coming. He asked, in Mr. Curtis’ stead, if the Board would be willing to pay the costs of this newsletter with possible reimbursement by the Census Bureau. A motion was made by Commissioner Martin and seconded by Commissioner Parrish that the agenda be amended to address this matter. The motion carried 4-0. Discussion followed with Commissioner Parrish asking about the possibility of requesting partial reimbursement by the municipalities if the Census Bureau does not reimburse. A motion was then made by Commissioner Martin and seconded by Commissioner Parrish that the Board approve payment of the $1096 for printing and postage of the newsletters with possible reimbursement at a later date by the Census Bureau or partial reimbursement by the municipalities in the county. The motion carried 4-0.
 
County Extension Director Diann Douglas asked the Board for permission to place a brochure entitled “America Saves” in the paychecks of the county employees. She stated that University of Florida IFAS Extension is sponsoring this brochure encouraging people to start a personal savings program. The Board agreed by consensus to allow these brochures to be placed in with county payroll checks.
 
Ms. Douglas also mentioned another program, The Family Lifestyle Intervention Project, that will be sponsored by several extension offices promoting weight management through healthy lifestyle changes for children.
 
The minutes of the Regular Meeting held on February 17, 2010 were presented for review. Upon a motion by Commissioner Parrish, seconded by Commissioner Vickers, the Board voted unanimously to approve said minutes as presented.
 
Sheriff Ben Stewart thanked the Board for the reinstatement of the new gas system out at the Road Department. He stated that this gas system saves his department about 30% on their fuel costs. He also stated the Request for Proposals on the new Communications System have been sent out and responses should be received soon.
 
Sheriff Stewart asked the Board to approve an Interlocal Agreement and Deed between The District Board of Trustees of North Florida Community College and the Madison County Board of County Commissioners for the Firing Range Property. He stated that this firing range is totally insured under the County’s liability policy, at no cost to the county, as long as one of his instructors is on the premises when it is in use. A motion was made by Commissioner Vickers and seconded by Commissioner Parrish that this Interlocal Agreement be approved. The motion carried 4-0. Commissioner Martin asked that a letter of appreciation be sent to The District Board of Trustees of North Florida Community College expressing appreciation for this generous donation.
 
Upon a motion by Commissioner Martin, seconded by Commissioner Parrish, the Board voted unanimously to approve the Consent Agenda (1. Approval of Federally-Funded Subgrant Agreement for Emergency Management; and 2. Approval of Utility Easement for Tri-County Electrical Cooperative, Inc.)
 
Under Public Works Department, Road Department Coordinator Robert Henderson presented additional information on a used Bucket Truck that his department would like to purchase in the amount of $45,000. He explained that there was no available warranty included with this purchase. After discussion, a motion was made by Commissioner Martin and seconded by Commissioner Vickers that the purchase of this truck be approved. The motion carried 4-0.
 
Under Unfinished Business, County Attorney Reeves presented a draft of a proposed Nuisance Ordinance to the Board for their consideration. He explained the purpose of this ordinance and changes that had been made per the Board’s request and asked the Board if it wished to proceed with advertising of the ordinance and a public hearing. A motion was made by Commissioner Martin and seconded by Commissioner Vickers that the County Attorney proceed with advertising the ordinance and public hearing. The motion carried 4-0.
 
Under New Business, County Attorney Reeves explained the proposed Resolution 2010-03-03 (A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MADISON COUNTY, FLORIDA OPPOSING THE INTERBASIN TRANSFER OF WATER AND OPPOSING THE ESTABLISHMENT OF A CENTRAL REGULATORY COMMISSION FOR WATER RESOURCES SUPPLY DEVELOPMENT.) After discussion, a motion was made by Commissioner Vickers and seconded by Commissioner Martin that this Resolution be approved. The motion carried 4-0.
 
Mr. David Abercrombie, Administrator of Madison County Memorial Hospital, asked the Board to approve the $5,000 Bond for Mrs. Annette Johnson who had recently been appointed to the Board of Directors of the hospital. A motion was made by Commissioner Martin and seconded by Commissioner Vickers that this bond be approved. Motion carried 4-0.
 
Mr. Abercrombie also asked the Board to approve moving the first payment on a loan from the Board to buy equipment for a new Endoscopy Program at the hospital from June 30, 2010 to June 30, 2011 due to delays that had occurred in launching the program. A motion was made by Commissioner Martin and seconded by Commissioner Vickers that this request be approved. Motion carried 4-0.
 
Senior Citizens Director Rosa Richardson asked the Board to accept the asphalt paving cost of $35,000 to $40,000 to be part of their in-kind services to the new Senior Citizens facility so that the Madison County Senior Citizens Center may purchase the needed kitchen equipment for the new building. Clerk of Court Tim Sanders advised the Board that these funds were available from the Fiscally Constrained monies. After discussion, a motion was made by Commissioner Vickers and seconded by Commissioner Martin that this cost be accepted by the County. The motion carried 4-0.
 
County Coordinator advised that at the last meeting the Board had voted to move Ms. Elise Dawkins from an alternate position on the Planning and Zoning Board to that of an At Large member. He also stated that Ms. Dawkins had since asked to be kept as an alternate member because of her schedule. A motion was made by Commissioner Martin and seconded by Commissioner Vickers that the County advertise for a person to fill the At Large position on the Planning and Zoning Board. The motion carried 4-0.
 
Mr. Rick Davis of North Florida Community College asked the Board to increase their commitment to a United States Department of Agriculture (USDA) grant for the purchase of a ladder truck from $55,000 to $67,500. He explained that initially the Madison County School Board was to contribute $27,500 to this grant but has since withdrawn their commitment. Therefore, in order the meet the $162,500 required match for the grant, the College is asking the Board and the City of Madison to contribute the extra $12,500 each. A motion was made by Commissioner Vickers and seconded by Commissioner Parrish that the County commit the extra $12,500. Clerk of Court Tim Sanders advised that the initial committed funds were coming from the Fire Assessment Reserves of the County but, if time allowed, would like to delay action until a thorough accounting is made of those funds. Commissioner Hamrick stated that he would also like more time to review this request. Mr. Sanders suggested that the matter be agendaed for the next meeting on March 17, 2010 since the deadline date for submitting the grant is April 1, 2010. The earlier motion and second were withdrawn by Commissioner Vickers and Commissioner Parrish. A motion was made by Commissioner Vickers and seconded by Commissioner Parrish that the matter be placed on the agenda for the March 17th meeting. The motion carried 4-0.
 
Emergency Management Director Vicki Brown introduced Mr. Tom Cisco to the Board as her replacement as Emergency Management Director.  Mr. Cisco will begin his new position on April 1, 2010. Mrs. Brown advised that Mr. Cisco has ten years experience as a Director of Emergency Management and, as such, has worked through several federally declared disasters with FEMA. He has worked with all local, state and federal agencies and has experience successfully applying for and receiving grants for emergency management and other local agencies, including volunteer fire departments. The Board welcomed Mr. Cisco to Madison County, as well as his wife Angie, and stated that they looked forward to working with him.
 
There being no further business, the Chairman adjourned the meeting at 10:05 A.M.
 
                                                                        Board of County Commissioners
                                                                        Madison County, Florida
 
By:_________________________
                                                                              Justin Hamrick, Chairman
                                                                            
                                                                                                                                                                                   
ATTEST:
 
_____________________________
Tim Sanders, Clerk to the Board of
County Commissioners
 

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