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BOCC Minutes February 3, 2010


9:00 A.M.
The Board of County Commissioners of Madison County, Florida met this day in Regular Session with the following members present: Justin Hamrick (District 1), Wayne Vickers (District 2), Renetta Parrish (District 3), Alfred Martin (District 4), and Roy Ellis (District 5). Also present were County Coordinator Allen Cherry, County Attorney George T. Reeves, and County Clerk Tim Sanders.
The Chairman, Honorable Justin Hamrick, called the meeting to order and Mr. Jerome Wyche, Madison County Solid Waste/Recycling Coordinator, opened with prayer and pledge to the flag.
Upon a motion by Commissioner Ellis, seconded by Commissioner Martin, the Board voted unanimously (5-0) to approve the agenda as amended: at the request of Mr. Cherry, delete New Business item No. 2., Presentation concerning roadside treatment program-Mr. John Ard, Naturchem; add New Business item No. 6, Update on 2010 Census by Ms. Deloris Jones; add New Business item No. 7, Request use of Old Jail by Salvation Army; and at the request of Mr. Sanders, add New Business item No. 8, Change Order Request for Lee Library in the amount of $3,006.00.
Under Petitions From The Public, Ms. Marty Clark, a resident on Corinth Church Road, asked the Board to consider placing “Speed Bumps” to help control vehicles speeding on said road. Commissioner Ellis asked the Road Department Coordinator, Robert Henderson, and the Sheriff for ideas to make the road safer and for Mr. Henderson to present a recommendation to the Board at the next Regular Meeting.
The minutes of the Regular Meeting held on January 20, 2010 were presented for review. Upon a motion by Commissioner Parrish, seconded by Commissioner Vickers, the Board voted unanimously (5-0) to approve said minutes as presented.
Madison County Sheriff Ben Stewart reported the Request For Proposals (RFP) for the new countywide Communications System was about ready for the committee’s review. He also inquired about the status of the new fueling center at the Public Works Department due to increased costs of fuel from local retail vendors.
Upon a motion by Commissioner Ellis, seconded by Commissioner Vickers, the Board voted unanimously (5-0) to approve the Consent Agenda (1. Budget Amendment Request for Fiscally Constrained-Public Safety Building; 2. Budget Amendment Request for Special Assessment - Fire; 3. Budget Amendment Request for Fiscally Constrained-Lee Library).
Chairman Hamrick directed the Board’s attention to A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MADISON COUNTY, FLORIDA, RECOGNIZING AND COMMENDING O. R. “RUDY” HAMRICK, ON HIS LONG SERVICE TO MADISON COUNTY, FLORIDA AND INDUCTION INTO THE FLORIDA AGRICULTURAL HALL OF FAME. The Chairman read said Resolution No. 2010-02-03 for the record. A motion was made by Commissioner Martin and seconded by Commissioner Vickers to approve said resolution.   Motion carried 5-0. Mr. Hamrick thanked the Board for the recognition and stated he was glad he came to Madison County in 1951 and stayed here, for there was no need to leave the very best.
Mr. Edward Meggs of the Madison County Development Council (MCDC), which is charged with the economic development of Madison County and its three municipalities, reported the County’s Economic Development Ad Valorem Tax Exemption would sunset in September. And on behalf of the MCDC, Mr. Meggs asked the Board to place it back on the ballot for the 2010 elections in order to compete with other counties and states to create jobs for new and existing businesses. The County Attorney referred to Chapter 196, Florida Statutes, which provides the provisions of said Ad Valorem Tax Exemption. Upon a motion by Commissioner Ellis, seconded by Commissioner Martin, the Board voted unanimously to prepare a resolution to place on said ballot the Economic Development Ad Valorem Tax Exemption.
Ms. Deloris Jones gave the Board an update on the activities of the Madison County Census 2010 Committee. She asked each Commissioner to help spur interest in each of their respective districts by hosting an activity to promote the upcoming census. Ms. Jones also suggested the Board fund Census 2010 “campaign” yard signs at a cost of $1050 for 200 or $550 for 100. On another note, Ms. Jones asked the Board to help defray electric power costs at the SAMS building when someone used the building as temperatures dipped into the 20s a couple of weeks ago.
Representing the Salvation Army, Mr. George Blevins distributed an information packet about the services provided by the Salvation Army in Madison and Taylor Counties and asked the Board to donate operational/office space in order to establish a greater presence in Madison County. Mr. Blevins stated the Salvation Army would like to build a new facility for services, especially a children’s music program, but in order to keep expenses down for the first couple of years, he asked for the donated space. Commissioner Martin noted the Senior Citizens would be moving to their new building soon and reported the Salvation Army would like to use the Old Jail. A motion was made by Commissioner Parrish and seconded by Commissioner Martin to consider use of the Old Jail building by the Salvation Army. Motion carried 5-0.
The Clerk presented Change Order Number 2R by Clemons, Rutherford & Associates, Inc. for all adds and deducts on the new Lee Library construction project in the amount of $3,006.00. Upon a motion by Commissioner Vickers, seconded by Commissioner Ellis, the Board voted unanimously to approve said Change Order.
Mr. Dave Dunbar of Hunt Insurance Group in Tallahassee, which provides catastrophic Inmate Medical coverage for Madison County Jail inmates, referred to a proposed MEMORANDUM OF UNDERSTANDING (MOU) between Madison County and Lafayette County. In it for purposes of Inmate Medical coverage, Madison County would agree to add to its prisoner count prisoners in the custody of Lafayette County and Lafayette County would reimburse Madison County for the cost of said Inmate Medical coverage for prisoners of Madison County. Mr. Dunbar reported Lafayette County lost its coverage because their prisoner count fell below the minimum and if the proposed MOU is approved, Hunt Insurance will separate policy expenses. He also stated there would be no additional liability to Madison County for the Lafayette County additional insured. Sheriff Stewart had no objection to the MOU and the County Attorney advised there would be no effect on the County, since each group of prisoners is evaluated separately. Upon a motion by Commissioner Vickers, seconded by Commissioner Ellis, the Board voted unanimously to approve said MOU as presented, with an effective date approved by the Lafayette County Commission.
Mr. Cherry congratulated the County Department Heads for all they do each day for the citizens of Madison County. The following Department Heads or their respective representatives presented their Annual County Department Reports, which was supplemented with power-point presentations:
Animal Control by Mr. Jamie Willoughby, Coordinator
Mosquito Control by Mr. Jamie Willoughby, Coordinator
Building Department by Ms. Renee Demps, Administrative Assistant
Code Enforcement by Ms. Gloria Randall, Department Head
Cooperative Extension Service by Ms. Diann Douglas, Director
Emergency Management by Ms. Vicki Brown, Director
Emergency Medical Services by Ms. Lori Segrest, Administrative Assistant &                    
        Ms. Lisa Jordan, Paramedic
Facilities Management by Mr. Albert Barfield, Department Head
Parks and Recreation by Mr. Tommy Garner, Department Head
Planning & Zoning by Ms. Jeanne Bass, Department Head
Road Department by Mr. Robert Henderson, Coordinator
Solid Waste/Recycling by Mr. Jerome Wyche, Coordinator
Veterans Service by Mr. Oliver Bradley, Veterans Service Officer
Board of County Commissioners Administration by Mr. Allen Cherry, Madison        County Coordinator
            Mr. Cherry presented to the Board a document entitled “Budget Alert-Fiscal Outlook For 10-11” from Small County Coalition Executive Director Chris Doolin, regarding a significant budget challenge facing the Legislature this year. He reported the Clerk was already in the process of completing an attached survey of Madison County program funding from the state. He also reported a meeting is scheduled next week with our closed landfill engineer, Mr. Frank Darabi, the City of Madison, and representatives from the Environmental Protection Agency, Florida Department of Environmental Protection, and ITT representatives on issues related to the continuing costs of the monitoring and closing of the superfund area of the landfill. Mr. Cherry also reported representatives of Colonial Life Insurance have asked to make a presentation to the Board. By consensus, the Board referred Colonial to the Insurance Committee.
Commissioner Parrish asked about the hiring order of the Emergency Management Department positions. Mr. Cherry reported the Director’s position would be filled first, and then with input from the new Director, the Program Coordinator position would be determined.  
            Commissioner Ellis reported attending a conference call with representatives of the Small County Coalition regarding a projected state revenue shortfall of $3.2 billion and its possible negative effects on small counties. He asked that a discussion be agendaed for the next Regular Meeting on Madison County’s upcoming 2010-2011 budget and revenue projections.
County Property Appraiser Leigh Barfield stated the Clerk asked for an estimate of property valuation in order to begin budget considerations early due to projected revenue shortfalls coming out of Tallahassee. She stated it would be difficult to give a hard estimate until after March 1 when all exemptions are due, but estimated a decrease now of about 1.5% or a loss of about $55,000 in ad valorem tax revenues. She stated she would come back to the Board with a better estimate in March. 
The Clerk stated he was appreciative of the work being done by the Small County Coalition regarding state funding for small counties and the impact it may have on the county’s 2010-2011 fiscal year budget. He also presented to the Board for their information a “Projected Fund Balance of Fiscally Constrained County Funds” in the amount of $430,356.72 through September 30, 2010.
Commissioner Ellis also reported the North Florida Regional Planning Council (NFRPC) enacted resolutions in 1997 and 2003, which opposed the transfer of water in the state and suggested the Board consider such a resolution. By consensus the Board asked the County Attorney to prepare a resolution for the Board to consider, which would restrict the transfer of water from one region to another in the state and to also oppose the creation of a statewide water board.
Commissioner Ellis also reminded the Board of the Town of Lee ground breaking for its new wastewater system on Monday, the 8th at 4:00 P.M. at the water tower on Dale Leslie Drive. 
There being no further business, the Chairman adjourned the meeting at 12:15 P.M.
                                                                        Board of County Commissioners
                                                                        Madison County, Florida
By: ____________________________
                                                                               Justin Hamrick, Chairman
Tim Sanders, Clerk to the Board of
County Commissioners

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