Madison County, Florida

Request For Proposals
Bid Notice

Home CodeRED Madison County Florida
Meetings and Agendas

BOCC Minutes January 6, 2010


9:00 A.M.
The Board of County Commissioners of Madison County, Florida met this day in Regular Session with the following members present: Justin Hamrick (District 1), Wayne Vickers (District 2), Renetta Parrish (District 3), Alfred Martin (District 4), and Roy Ellis (District 5). Also present were County Coordinator Allen Cherry, County Attorney George T. Reeves, and County Clerk Tim Sanders.
The Chairman, Honorable Justin Hamrick, called the meeting to order and Mr. Jerome Wyche, Madison County Solid Waste/Recycling Coordinator, opened with prayer and pledge to the flag.
Upon a motion by Commissioner Vickers, seconded by Commissioner Parrish, the Board voted unanimously (5-0) to approve the agenda as amended: at the request of Commissioner Ellis add to New Business item No. 5. Naming of the new Lee Library Conference Room.
Under Petitions From The Public, Dr. Chris Hinson reported seven years ago the county placed millings on Jim Clark Road in front of his mother’s residence to reduce dust. He stated his mother still suffers from the dust, which is now dark rather than white, from high-speed vehicles. He also expressed dissatisfaction with dust on pine plantings and with the widening of the road by the road department in front of the house, while other parts of the road are narrower. In conclusion, he asked the Board to get the issues resolved or he would seek further action.
The minutes of the Regular Meeting held on December 16, 2009 were presented for review. Upon a motion by Commissioner Ellis, seconded by Commissioner Vickers, the Board voted unanimously (5-0) to approve said minutes as presented.
Madison County Property Appraiser Leigh Barfield reported a new server is being installed in a room upstairs in the Annex that has no separate climate control. She stated she has received bids from two of three local heating and air conditioning companies to install a separate unit in the room for the server. The County Attorney advised the Board should make the final decision on the vendor selection, since the server is shared between several offices in the Annex. Ms. Barfield stated she would provide said bids to the Board later in the meeting.  
Upon a motion by Commissioner Parrish, seconded by Commissioner Vickers, the Board voted unanimously (5-0) to approve the Consent Agenda (1. Budget Amendment Request for Sheriff’s Department Retirement - $6,493.81; 2. Budget Amendment Request for Special Assessment - Fire; 3. Budget Amendment Request for Special Law Enforcement Fund).
Mosquito Control Coordinator Jamie Willoughby referred to a NOTICE CALLING FOR BIDS for mosquito spray chemical. He reported AllPro Vector Group was the lowest bid and also the provider of the chemical presently used by the Mosquito Control Department. Upon a motion by Commissioner Ellis, seconded by Commissioner Parrish, the Board voted unanimously to approve said low bid from AllPro (Aqualuer 20-20 @ $175.00/gal & EnviOn 30-30 @$190.00/gal.).
Commissioner Ellis asked Road Department Coordinator Robert Henderson to investigate possible financial assistance from the Florida Department of Transportation (FDOT) for costs associated with traffic control devices in the county.
Commissioner Vickers inquired about the status of paved roads in the GRACELAND SUBDIVISION. Mr. Henderson reported the paved streets are in good condition, but the right-of-way ditches need attention. Mr. Cherry asked Mr. Henderson and County Engineer Bill Steves to prepare a list of needed corrections to present to the owner.
Solid Waste/Recycling Coordinator Jerome Wyche updated the Board on the new collection center on State Road 14 and reported, weather permitting, it would open in mid-February for the citizens in the southwest area of the county. He also reported a boundary survey has been ordered for the site of another proposed collection center on County Road 150 in northwest Madison County.
Regarding the Ravenswood Collection Center east of Madison on U. S. Highway 90, Mr. Cherry reported the Florida Department of Transportation (FDOT) plans to construct a turn-off lane at the intersection of Highway 90 and Country Kitchen Road. By consensus the Board agreed to allow Mr. Cherry to speak to the property owner adjoining the collection center about the purchase of additional land to allow a proper alignment of the collection center drive to said intersection improvements.
The Property Appraiser returned with the following quotes for said new AC/Heating unit:
Madison A/C & Heating           $4,122.56
Jayson’s Heating & A/C           $3,766.00
Ms. Barfield reported Patterson Air Conditioning did not respond to the request for bids. She stated she was more comfortable with the Madison A/C & Heating proposal because it was more detailed and included warranties, which were absent from the Jayson’s bid. A motion was made by Commissioner Ellis and seconded by Commissioner Parrish to approve the higher bid from Madison A/C & Heating at $4,122.56 due to said warranties and due to a more detailed proposal. Motion carried 5-0. Mr. Cherry stated he would work with Ms. Barfield and the Facility Maintenance Director to secure bids for necessary electrical improvements associated with said AC/Heating unit installation.
Mr. Matt Pearson of the Suwannee River Economic Council, Inc. referred to the following proposed resolution in the Commissioner’s Packet regarding S.H.I.P. funds: A RESOLUTION OF THE COUNTY COMMISSION OF MADISON, FLORIDA, SUPPORTING ELIMINATION OF THE CAP ON THE STATE AND LOCAL HOUSING TRUST FUNDS (HOUSING TRUST FUNDS) AND SUPPORTING FULL APPROPRIATION OF THE HOUSING TRUST FUNDS FOR HOUSING PROGRAMS; AND PROVIDING AN EFFECTIVE DATE. He explained the Sadowski Workforce Housing Coalition is calling upon the Legislature to remove the cap and appropriate the full amount of housing trust fund dollars to Florida’s housing programs.
Upon a motion by Commissioner Martin, seconded by Commissioner Vickers, the Board voted unanimously to approve said Resolution. Commissioner Martin also asked Mr. Pearson to examine the S.H.I.P. contractual procedures to require purchases of construction materials in Madison County for Madison County projects.
            Mr. Cherry referred to a letter to the Board dated December 30, 2009 from Reba C. Aman regarding a request for a refund of Fire and Solid Waste Assessments for an assessed building not on her property (Parcel No. 16-2S-06-0263-000-000) in year 2006. The County Attorney explained the refund process and recommended said refund request. Upon a motion by Commissioner Martin, seconded by Commissioner Vickers, the Board voted unanimously to approve said Special Assessments refunds based upon the information provided.
            The Clerk read for the record a RESOLUTION AUTHORIZING THE EXECUTION OF A COUNTY EMERGENCY MEDICAL SERVICES GRANT in the amount of $29,000 by Director Juan Botino to improve and expand the county pre-hospital Emergency Medical Services (EMS) System. A motion was made by Commissioner Martin and seconded by Commissioner Ellis, to approve said Resolution. Motion carried 5-0.
            Suwannee River Regional Library Director Danny Hales referred to a letter dated December 30, 2009 to the Board regarding “Additional funding for 9 months of operating new Lee Library”. He estimated the minimum expenses to operate the larger Lee facility to be $23,030, but reduced that amount by $4,000 in the materials line item. He reported $34,481 of the locally set aside funds remain unspent and suggested the needed increase of $19,030 come from said balance. Upon a motion by Commissioner Vickers, seconded by Commissioner Ellis, the Board voted unanimously to approve said budget amendment in the amount of $19,030 for the new Lee Library operating budget.
Commissioner Ellis reported members of the Friends of the Lee Library voted last night to recommend the Board of County Commissioners name the new library conference room the Thelma Thompson Conference Room in honor of Mrs. Thompson’s efforts to start the first library in Lee and for being its first library manager. Upon a motion by Commissioner Ellis, seconded by Commissioner Martin, the Board voted unanimously to approve said recommendation by the Friends of the Lee Library.
Mr. Hales praised the Friends of the Lee Library for raising over $42,000 for the new facility’s furnishings and equipment, and that a tentative date of January 24th has been set for the Grand Opening of the new Lee Library.
Discussion followed on the status of placing a fence on the north boundary of the Greenville Library. Mr. Hales stated he would again look at the possible need for the fence and report back to the Board.
Sheriff Ben Stewart thanked the Board for approval of the budget request to fund Deputy Freddie Register’s retirement payoff. He also reported the Sheriff’s Office now has a boat purchased in part with an $11,000 grant and the remainder with confiscated drug money.
Mr. Cherry presented an Amortization Schedule for the purchase of the Robinson Motor Company building and property, which will be used for a Public Safety Facility. The total amount of interest due is $41,217.55 on a balance of $462,000 at an annual rate of 5.50% over a period of two years. The Clerk was asked to provide a projection of available Fiscally Constrained funds to pay off the debt sooner to save on the interest amount.
Commissioner Parrish asked for a status report on the paving of a portion of Flowers Road. Mr. Cherry reported the project would probably commence in April or May when warmer temperatures allow for better paving results.
There being no further business, the Chairman adjourned the meeting at 10:10 A.M.
                                                                        Board of County Commissioners
                                                                        Madison County, Florida
By: ____________________________
                                                                               Justin Hamrick, Chairman
Tim Sanders, Clerk to the Board of
County Commissioners

Archived Meetings and Agendas

© 2011 Madison County Florida | Web Site Design and Content Management by JSS Enterprises, Inc

Madison County Florida