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BOCC Minutes December 16, 2009

 

BOARD OF COUNTY COMMISSIONERS
 
MADISON COUNTY, FLORIDA
 
COURTHOUSE ANNEX
 
MINUTES OF THE REGULAR MEETING
 
WEDNESDAY, DECEMBER 16, 2009
 
4:00 P.M.
           
The Board of County Commissioners of Madison County, Florida met this day in Regular Session with the following members present: Justin Hamrick (District 1), Wayne Vickers (District 2), Renetta Parrish (District 3), Alfred Martin (District 4), and Roy Ellis (District 5). Also present were County Coordinator Allen Cherry, County Attorney George T. Reeves, and County Clerk Tim Sanders.
 
The Chairman, Honorable Justin Hamrick, called the meeting to order and Mr. Jerome Wyche, Madison County Solid Waste/Recycling Coordinator, opened with prayer and pledge to the flag.
 
Upon a motion by Commissioner Ellis, seconded by Commissioner Vickers, the Board voted unanimously (5-0) to approve the agenda as amended: at the request of Mr. Sanders add to New Business item No. 9. Proclamation of Maurice Alexander Day; and at the request of Mr. Cherry add to New Business item No. 10. Presentation of Madison Soil and Water Conservation District Annual Report for 2009 by Mr. Bern Smith, and delete Public Works Department item No. 1. Quotes for pavement of Annex Building parking lot.
 
The minutes of the Regular Meeting held on November 18, 2009 were presented for review. Upon a motion by Commissioner Vickers, seconded by Commissioner Parrish, the Board voted unanimously (5-0) to approve said minutes as presented.
 
Supervisor of Elections Jada Woods Williams asked the Board to join 58 other counties around the state in supporting the extension of a legislative requirement to make Florida a “paper ballot” state by 2012 due to economic pressures on Boards of County Commissioners, the operational impact to Supervisors of Elections budgets, and also due to the fact that new technology has not been developed to allow any person with any disability to vote independently. Upon a motion by Commissioner Ellis, seconded by Commissioner Parrish, the Board voted unanimously to approve a letter from the Board to the Florida Department of State Division of Elections to extend this requirement from 2012 to 2016.
 
Upon a motion by Commissioner Martin, seconded by Commissioner Vickers, the Board voted unanimously (5-0) to approve the Consent Agenda (1. Budget Amendment Request for CTTF (County Transportation Trust Fund)-Capital Projects; 2. Budget Amendment Request for Emergency Management; 3. Budget Amendment Request for Emergency Management-Correction FY 2010 Budgeted Grant Amount; 4. Budget Amendment Request for Community Development Block Grant; 5. Budget Amendment Request for Law Enforcement and Corrections; 6. Budget Amendment Request for CTTF-Capital Projects – Amend to include FWC (Fish and Wildlife Commission) Grant; 7. Budget Amendment Request for Special Assessment-Fire; 8. Budget Amendment Request for Recreation; 9. Budget Amendment Request for Friends of Lee Library; 10. Budget Amendment Request for Friends of Lee Library-Adjusted to include donations and expenditures; 11. Budget Amendment Request for Transportation; 12. Budget Amendment Request for Public Safety-E911; 13. Budget Amendment Request for Emergency Medical Services).
 
Sheriff Ben Stewart gave the Board an update on the Request For Proposals for a new county-wide radio communications system. He reported the Radio Communications Committee will review the proposals and present their findings to the Board the first of the year.
 
Discussion followed on the proposed amended Interlocal Agreement between the County and the City of Madison for Fire Protection Services. Mr. Cherry referred to the following counter-proposal from City Manager Harold Emrich after discussions between him, Commissioner Vickers, and Mr. Emrich:
            Truck costs - $350 per truck now through September 2010 
                                  $500 per truck after September 2010
*When the new county fire truck is obtained and put into service, the truck cost per call on the county truck will be $0.
 
                        Personnel costs – Firefighter - $35 per hour per firefighter
                                                     Chief         - $75 per hour
 
The County Attorney directed the Board’s attention to the following proposed ordinance under consideration: AN ORDINANCE MAKING IT UNLAWFUL TO CREATE, KEEP, MAINTAIN OR ALLOW THE EXISTENCE OF DANGEROUS BUILDINGS OR HAZARDOUS LANDS ON PROPERTY LOCATED IN A PLATTED SUBDIVISION IN THE UNINCORPORATED AREA OF MADISON COUNTY; PROVIDING FOR DEFINITIONS; PROVIDING FOR ENFORCEMENT; PROVIDING FOR INTENT; PROVIDING FOR REPEAL OF CONFLICTING ORDINANCES; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Upon a motion by Commissioner Parrish, seconded by Commissioner Martin, the Board voted unanimously to forward said proposed ordinance to the Planning and Zoning Board for review.
 
Mr. Reeves also referred to a proposed CONTRACT FOR LEASE PURCHASE AGREEMENT between the County and Lowell D. Robinson for a new Public Safety Complex located on 7.229 acres west of Madison on U.S. Highway 90 (Robinson Ford Motor Company property). He explained Florida Statutes allows the County to use only one appraisal, which was $1,180,000 for the property and buildings. Mr. Reeves also advised according to the contract the amount due at closing on March 16, 2010 is $200,000 with a Promissory Note in the amount of $462,000 for a total purchase price of $662,500.00 plus interest at 5.5% for two years. Mr. Reeves reviewed the attached LEASE PURCHASE AGREEMENT and PROMISSORY NOTE. Consideration of said contract was delayed until later in the meeting to determine the amount of interest over said two-year period.
 
Mr. Cherry referred to the following proposed resolution in the Commissioner’s Packet regarding S.H.I.P. funds: A RESOLUTION OF THE COUNTY COMMISSION OF MADISON, FLORIDA, SUPPORTING ELIMINATION OF THE CAP ON THE STATE AND LOCAL HOUSING TRUST FUNDS (HOUSING TRUST FUNDS) AND SUPPORTING FULL APPROPRIATION OF THE HOUSING TRUST FUNDS FOR HOUSING PROGRAMS; AND PROVIDING AN EFFECTIVE DATE. The Board by consensus asked that the matter be moved to the next Regular Meeting to allow a representative from SREC, Inc. to explain the proposed ordinance.
 
Mr. Cherry reported two Community Development Block Grant (CDBG) Administration applications were submitted for a CDBG Emergency Set-Aside Grant Application-Disaster Assistance for dwellings damaged by recent floods. He reported that the applications were reviewed and rated by staff (Allen Cherry, County Coordinator; Vickie Brown, Director Emergency Management; and Jeanne Bass, County Planner) and their recommendation was to use Parrish and Associates over Meridian Community Services Group for said grant. A motion was made by Commissioner Ellis and seconded by Commissioner Vickers to accept said staff recommendation to use Parrish and Associates to administer said grant. Motion carried 5-0.
 
Mr. Jim Parrish of Parrish and Associates reported the original CDBG grant application submitted to the Florida Department of Community Affairs for said disaster assistance was for $750,000 to assist up to eleven (11) households determined to be eligible. He stated the grant awarded to the County was $393,411 and each applicant will be contacted to determine their current status and to evaluate the level of damages suffered by each during the 2009 flooding along the Suwannee and Withlacoochee Rivers. Mr. Parrish asked the Board to approve the process of funds allocation to those applicants with the greatest level of damages, or where their residences were destroyed, as the highest priority of assistance. Those with lessor damages or where private insurance or other financial sources have allowed the residences to be substantially rehabilitated, will receive lower priority. Mr. Parrish said hopefully the grant funds will go to those needing the greatest level of assistance and at least six (6) eligible households will be helped with the limited grant funds. A motion was made by Commissioner Vickers and seconded by Commissioner Martin for the Board to approve said grant assistance process. Motion carried 5-0.
 
Mr. Parrish also updated the Board on its proposed CDBG grant application, which targets the Quail Hollow mobile home subdivision near Interstate 10 and State Road 53 for sewer service. He stated the deadline for said application is April 2010 and if the Board wished to consider another area of the county for grant funding, he would need to know soon.
 
Ms. Deloris Jones of the Madison County 2010 Census Committee introduced Mr. Stanford Lugg, NE Florida Partnership Specialist of the U.S. Census Bureau-Atlanta Region. Mr. Lugg explained the purpose of the census, mandated by the U.S. Constitution, was to determine representation in Congress and distributing federal funds. He asked the Board to push their constituents to take ten (10) minutes to fill out the census form, and to also pass a resolution to partner with the Census Bureau in this all important task, which is about power and money.
 
Ms. Jones also presented a proposed Proclamation for Board consideration, which would designate Sunday, December 20, 2009 as Maurice Alexander Day in Madison County, for Deputy Alexander’s heroic actions taken to save the life of a child on the 30th day of September 2009. Following the reading of said Proclamation for the record by the Clerk, a motion was made by Commissioner Ellis and seconded by Commissioner Martin to approve said Proclamation.  Motion carried 5-0.
 
Mr. Lawson K. “Skip” James, Director of Public Safety at North Florida Community College, referred to a grant proposal for a 75 foot, aluminum, heavy duty, ladder fire truck costing $650,000. He stated the USDA grant would be 75% funded leaving a deficit of $165,000. He reported an investigatory meeting was held with representatives from the City of Madison, the Board of County Commissioners, the Madison County School District, and North Florida Community College and the following funding stream was suggested: The City would fund one-third of the cost ($55,000), with the County funding one-third ($55,000), and the School District and NFCC funding one-third ($27,500 each). Mr. James stated the ladder fire truck is necessary for multi-floor buildings in the county and reminded the Board of the 1992 fire in Madison that burned several of our downtown buildings to the ground. The Clerk reported an Unreserved Fund Balance in Fire Assessment to be $62,729 as of September 30, 2009, and $114,000 in Capital Outlay for the 2009-2010 fiscal year. A motion was made by Commissioner Martin and seconded by Commissioner Vickers for the County to commit $55,000 from said Fire Assessment resources, if the grant is approved. Motion carried 5-0.
 
Madison County Health Department Tobacco Prevention Specialist Doug Freer, introduced others on the Tobacco Prevention Program Team, Sonia McNelis MD, MPH, Program Coordinator and Ashley Rudd, BS, SWAT Coordinator & Community Liaison. Mr. Freer presented a power point presentation entitled Madison County Tobacco Prevention Program, which covered the following Program Goals: 1. Prevent initiation of tobacco use among youth and young adults; 2. Eliminate Secondhand smoke exposure; 3. Promote Cessation from tobacco use; 4. Create and maintain an infrastructure. Ms. Rudd introduced several SWAT student members in attendance. In closing Mr. Freer stated he would be glad to place signs on county property with anti-tobacco messages.
 
Madison County Chamber of Commerce and Tourism Executive Director Ted Ensminger reported the Tourist Development Council (TDC) met in Special Session Monday and approved a motion to designate $15,000 of Tourist Development Tax revenues annually for a new County Agriculture/Multi-Use Facility, if a grant/loan is approved by USDA. Upon a motion by Commissioner Ellis, seconded by Commissioner Vickers, the Board voted unanimously to appropriate said $15,000 annually toward the debt to build said Ag/Multi-Use Facility.
 
District Conservationist Bern Smith of the USDA Natural Resources Conservation Service presented and reviewed the Madison Soil and Water Conservation District Annual Report for 2009. Mr. Smith also reviewed the local Conservation Programs, including EQIP (Environmental Quality Incentives Program), WHIP (Wildlife Habitat Incentives Program), Forestry Incentives Program (FIP), Forestland Enhancement Program (FLEP), and the Forest Stewardship Program (SIP). In conclusion, Mr. Cherry recognized Mr. Smith’s many years of service to Madison County and his retirement at the end of the year.
 
Mr. Cherry reported that discussions are underway between the owners of Greenville Hills Academy and Anderson/Columbia Construction regarding the proposed Small Scale Amendment on property located south of Greenville near the Academy. He stated if Anderson/Columbia chooses another location for an asphalt plant, Greenville Hills Academy is interested in purchasing the county-owned property as well as the adjoiner.
 
Mr. Cherry also reported $400, 000 to $500,000 is available in Emergency Management mitigation funding to harden the Robinson Motor Company building, which will be converted to a Public Safety Building housing Emergency Medical Services and Sheriff Office Communications.
 
Mr. Cherry also reported the boundary survey on the county-owned property adjacent to the regional landfill is finished and the soil tests should be complete in two to three months. He stated the Aucilla Solid Waste Administration is still interested in the purchase of said property from the county.
 
Mr. Cherry also reported long-time Madison County Extension Agent Rudy Hamrick will be inducted into the Florida Agriculture Hall of Fame in February and suggested the Board prepare a resolution to pay tribute to Mr. Hamrick for his service to the people of Madison County and this great honor.
 
The County Attorney reported the total interest on the principal sum of $462,000 at a rate of 5.5% per annum would total $41,217.55 over a two-year period. A motion was made by Commissioner Vickers and seconded by Commissioner Martin to approve said earlier discussed CONTRACT FOR LEASE PURCHASE AGREEMENT between Madison County and Lowell D. Robinson. Motion carried 5-0.
 
Mr. Reeves also advised the Coleburns have withdrawn their application to vacate a portion of LOPER POND SUBDIVISION.  
 
Mr. Sanders reported he and his finance staff are in the midst of preparing a Citizen’s Financial Report for the fiscal year ended September 30, 2009 to better communicate the County’s financial picture to the public. He also submitted to the Board a Statement of Actual and Estimated Revenues And Statement of Expenditures, Encumbrances and Appropriations as of November 30, 2009.
 
Mr. Geno Poire invited everyone to the Third Annual Downtown Madison Christmas Event, Saturday, December 19th from 5 to 9 P.M.
 
There being no further business, the Chairman adjourned the meeting at 5:50 P.M.
 
 
                                                                        Board of County Commissioners
                                                                        Madison County, Florida
 
By: ____________________________
                                                                               Justin Hamrick, Chairman
 
 
 
 
ATTEST:
 
_____________________________
Tim Sanders, Clerk to the Board of
County Commissioners
 
 
 
 
 
 
 

 


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