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BOCC Minutes November 18, 2009

 

                                         BOARD OF COUNTY COMMISSIONERS
 
                                                   MADISON COUNTY, FLORIDA
 
                                                         COURTHOUSE ANNEX
 
                                         MINUTES OF THE REGULAR MEETING
 
                                             WEDNESDAY, NOVEMBER 18, 2009
 
                                                                      4:00 P.M.
           
           
The Board of County Commissioners of Madison County, Florida met this day in Regular Session with the following members present: Justin Hamrick (District 1), Wayne Vickers (District 2), Renetta Parrish (District 3), Alfred Martin (District 4) and Roy Ellis (District 5). Also present were County Coordinator Allen Cherry, County Attorney George T. Reeves, and Deputy Clerk Phyllis Lawson.
 
The Chairman, Honorable Justin Hamrick, called the meeting to order and Madison City Commissioner Jim Catron opened with prayer and pledge to the flag.
 
Upon a motion by Commissioner Parrish, seconded by Commissioner Vickers, the Board voted unanimously (5-0) to approve the agenda as amended: at the request of County Coordinator Allen Cherry – delete Unfinished Business #1 – Discussion of Interlocal Agreement between Madison County and the City of Madison for Fire Protection Services and delete New Business #10 – 5:00 P.M. Public Hearing for Small Scale Amendment COA 09-4, Residential 1 to Industrial Land Use and delete New Business #11 – 5:00 P.M. Public Hearing for Small Scale Amendment CPA 09-5, Residential 1 to Industrial Land Use.
 
Under “Petitions from the Public”, Marty and Jamie Clark asked the Board to allow speed bumps to be placed on Corinth Church Road to slow traffic. She advised that people who attend funerals and visit the cemetery across the street from her home have almost been hit by cars speeding on this road. 
 
Mr. John Ovenden thanked everyone who helped with the cleanup of Pallbearer’s Cemetery in Greenville. Commissioner Parrish, in turn, thanked Mr. Ovenden for his leadership with this project.
 
Mrs. Marianne Greene thanked the Board for their $500 donation to help with the cleanup of Pallbearer’s Cemetery and also asked them to carefully consider the Small Scale Amendment for the property next to Greenville Hills Academy and listen to the concerns of the public.
 
 
The minutes of the Regular Meeting held on November 4, 2009 were presented for review. Upon a motion by Commissioner Parrish, seconded by Commissioner Vickers, the Board voted unanimously to approve said minutes as presented.
 
The minutes of the Value Adjustment Board held on October 19, 2009 were also presented for review. Upon a motion by Commissioner Parrish, seconded by Commissioner Vickers, the Board voted unanimously to approve said minutes as presented.
 
Sheriff Ben Stewart advised the Board that his office was not approved for the Communications Personnel Grant. He advised that the Communications Committee will meet again to look into funds to meet this need.
 
Upon a motion by Commissioner Ellis, seconded by Commissioner Vickers, the Board voted unanimously to approve the Consent Agenda (1. Budget Amendment Request for Courthouse FY 2009 Budget; 2. Budget Amendment Request for Code Enforcement FY 2009 Budget; 3. Budget Amendment Request for Emergency Management FY 2009 Budget; 4. Budget Amendment Request for Soil Conservation FY 2009 Budget; 5. Budget Amendment Request for County Transportation Trust for FY 2009 Budget; 6. Budget Amendment Request for Solid Waste FY 2009 Budget; and 7. Budget Amendment Request for Special Assessment-Fire FY 2010 Budget.)
 
Under New Business #1, Chairman Hamrick opened a public hearing concerning the vacating of Loper Pond Subdivision Lots. Mr. Fain Poppell of Poppell & Associates and representing the owners of Loper Pond Subdivision asked the Board to consider vacating certain lots in Loper Pond Subdivision and restoring them to Agricultural Classification to reduce taxes owed on the unsold lots. After discussion, a motion was made by Commissioner Ellis and seconded by Commissioner Vickers that the Public Hearing be continued to the Regular Meeting of the Board on December 16, 2009 so that more information could be obtained. The motion carried 5-0.
 
Under Public Works, Mr. Leroy Marshall of Suwannee River Water Management District appeared before the Board to discuss qualifications for the Dusty Roads program.
 
Public Works Coordinator Robert Henderson advised the Board that paving one (1) mile of Flowers Road would cost approximately $300,000 while paving six-tenths (.6) of a mile would cost approximately $178,000. After discussion, a motion was made by Commissioner Vickers and seconded by Commissioner Parrish that six-tenths (.6) of a mile of Flowers Road be paved rather than one (1) mile. The motion carried 4-1 with Commissioner Ellis opposed.
 
Mr. Henderson also gave the Board a list of Traffic Counts for several roads in Madison County.
 
Solid Waste/Recycling Coordinator Jerome Wyche updated the Board on the State Road 14 Collection Center. He also advised that a contract for the property on Lovett Road (State Road 150) was almost ready to be presented to the Board. Mr. Wyche also passed around samples of material from the Styrofoam densifier that the Solid Waste Department now has.
 
County Attorney Reeves presented suggested verbiage to be used in an Ordinance Concerning Nuisance Property. Commissioner Vickers expressed his concerns regarding telling someone what they could do on their own property. After discussion, a motion was made by Commissioner Martin and seconded by Commissioner Parrish that the attorney prepare an ordinance for the Board’s consideration pertaining to platted subdivisions only. The motion carried 4-1 with Commissioner Vickers opposed.
 
Under New Business Item #2, Forest Area Supervisor Elijah Terrell and County Forester Jim Fleming with Florida Division of Forestry gave their Division of Forestry Annual Report covering the activities of the Madison Cooperative Forestry Assistance Program for the 2008-2009 Fiscal Year.
 
Under New Business Item #3, Suwannee River Regional Library Director Danny Hales addressed the issue of a privacy fence for the Greenville Public Library. After discussion, it was agreed that Commissioner Parrish would meet with Mr. Hales and staff to see if the need for the fence could be resolved. If not, the matter is to be addressed at the next regular meeting on December 16, 2009.
 
In the matter of Unfinished Business Item #3, Attorney Reeves advised that in order to purchase the property for the Public Safety Complex, a Promissory Note and Lease Agreement would need to be executed until the three installment payments were made and then the property could be deeded to the County. He advised that he hoped to have these documents prepared for the Board’s review at the December 16 meeting. He stated that Mr. Robinson, the property owner, would have until March 15, 2010 to remove his belongings and the County would take possession on that date. The Board by consensus agreed to follow this procedure.
 
Under New Business Item #4, a motion was made by Commissioner Vickers and seconded by Commissioner Parrish that the 2010 Holiday Schedule be approved with Christmas Holidays being on Thursday and Friday, December 23 and 24, 2010. The motion carried 5-0.
 
Under New Business Item #5, a motion was made by Commissioner Parrish and seconded by Commissioner Vickers that the 2010 Regular Meeting Schedule for the Madison County Board of County Commissioners be approved. The motion carried 5-0.
 
County Coordinator Allen Cherry advised the Board that no applications were received in response to the advertisement for a member to the Tourist Development Council. However, he stated that Mr. Roy Milliron was still interested in serving in this position. A motion was made by Commissioner Martin and seconded by Commissioner Ellis that Roy Milliron be appointed as a member of the Tourist Development Council. This motion carried 5-0.
 
 
 
Madison County Chamber of Commerce Executive Director Ted Ensminger asked the Board to approve the Procedural Rules for the Meetings of the Tourist Development Council. He stated that these rules were very similar to the Rules of Procedure for the meetings of the Board of County Commissioners. A motion was made by Commissioner Parrish and seconded by Commissioner Martin that these procedural rules be approved. The motion carried 5-0.
 
Chairman Hamrick advised that New Business Item #8 – Approval of Tourist Development Council Recommendation of $15,000 Expenditure per year for Agriculture/Multi-use Facility was being remanded to the Tourist Development Council for further further discussion and approval and would be placed on the agenda for the next Regular Meeting on December 16, 2009.
 
A motion was made by Commissioner Ellis and seconded by Commissioner Martin that the application for 2008 Emergency Set Aside CDBG Grant Funds for Housing Rehabilitation Activities be approved. The motion carried 5-0.
 
Property Appraiser Leigh Barfield appeared before the Board to explain why she told the owners of Loper Pond Subdivision that Agricultural Classification could not be approved for their unsold lots in the subdivision. She stated that restrictions in the subdivision agreement would not allow her to approve these classifications.
 
County Engineer Bill Steves advised that he had received an update on the parking lot in back of the Courthouse Annex and was basically told there was no reason why the County could not proceed with the paving. Mr. Cherry is to obtain cost information for the project and the matter is to be addressed at the next meeting on December 16.
 
Mr. Cherry also advised the Board that he would schedule a meeting with Greenville Hills Academy and Mr. Anderson, County Staff and Mr. Reeves to further discuss the Small Scale Amendment for the property Mr. Anderson wishes to purchase located south of Greenville on U.S. 221.
 
Commissioner Martin asked that thank you letters be written to all who helped with the Employee Appreciation Luncheon. Mr. Cherry advised that his office would take care of this.
 
Commissioner Parrish thanked everyone who helped with the Pallbearer’s Cemetery cleanup in Greenville.
 
 
 
 
 
 
 
There being no further business, the Chairman adjourned the meeting at 6:25 P.M.
 
                                                                        Board of County Commissioners
                                                                        Madison County, Florida
 
By:_________________________
                                                                              Justin Hamrick, Chairman
                                                                            
                                                                                                                                                                                   
ATTEST:
 
_____________________________
Tim Sanders, Clerk to the Board of
County Commissioners
 

 


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