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Minutes August 19, 2009

 

BOARD OF COUNTY COMMISSIONERS
 
MADISON COUNTY, FLORIDA
 
COURTHOUSE ANNEX
 
MINUTES OF THE REGULAR MEETING
 
WEDNESDAY, AUGUST 19, 2009
 
4:00 P.M.
           
The Board of County Commissioners of Madison County, Florida met this day in Regular Session with the following members present: Justin Hamrick (District 1), Wayne Vickers (District 2), Renetta Parrish (District 3), Alfred Martin (District 4), and Roy Ellis (District 5). Also present were County Coordinator Allen Cherry, County Attorney George T. Reeves, and County Clerk Tim Sanders.
 
The Chairman, Honorable Wayne Vickers, called the meeting to order and Mr. Jerome Wyche opened with prayer and pledge to the flag.
 
Upon a motion by Commissioner Ellis, seconded by Commissioner Martin, the Board voted unanimously (5-0) to approve the agenda as amended: at the request of Mr. Cherry, add to New Business item No. 6, Discussion with possible action on sale of county property on Dale Leslie Drive to new business; and at the request of Commissioner Hamrick, add to New Business item No. 7, Approval of Tourist Development Council Grant Application to Madison Rotary Club: and at the request of the Clerk, delete Approval of the minutes from the Regular Meeting held on August 5, 2009.
 
Under “Petitions From The Public”, Madison County Deputy Sheriff Tina DeMotsis presented the Board with information on CRIME STOPPERS and explained it is a county-wide program designed to help law enforcement solve crimes by providing the public with a means to phone in tips and receive rewards for information that leads to an arrest. She reported currently the program in Madison County is associated with Big Bend Crime Stoppers out of Tallahassee. Deputy DeMotsis introduced Ms. Pam Allen from Hamilton County, who explained the funding and procedures of their local Crime Stoppers program. Deputy DeMotsis also introduced Madison County Sheriff’s Office Communications Supervisor, Terry Lenz, who reported on the opportunity to better the Madison County community by having its own Crime Stoppers program. Sheriff Ben Stewart explained that the proposed program for the county would be an entity totally separate from the Sheriff’s Office. Upon a motion by Commissioner Martin, seconded by Commissioner Ellis, the Board voted unanimously to amend the agenda to consider implementation of said program in Madison County. A motion was then made by Commissioner Martin and seconded by Commissioner Ellis for the Board to approve a Letter of Agreement to have an official Crime Stoppers program in Madison County. Motion carried 5-0.
 
Also under “Petitions From The Public”, Mr. Barry Parsons made a request of the Board to send a letter to neighboring Hamilton County for a Request of Information on the possible impacts (i.e. emissions, traffic) on Madison County associated with a proposed Biomass Power Plant located approximately 10 miles from the Madison County border. Mr. Parsons presented a multi-page copy of a JOINT APPLICATION FOR ENVIRONMENTAL RESOURCE PERMIT AUTHORIZATION TO USE STATE OWNED SUBMERGED LANDS/FEDERAL DREDGE AND FILL PERMIT submitted to the Suwannee River Water Management District regarding said proposed power plant. A motion was made by Commissioner Martin and seconded by Commissioner Hamrick to amend the agenda to consider said request. Motion carried 5-0. A motion was then made by Commissioner Martin and seconded by Commissioner Hamrick for the County Coordinator to send a letter to Hamilton County for a request for general information on how the proposed Hamilton County Biomass Power Plant may affect Madison County. Motion carried 5-0.
 
Also under “Petitions From The Public”, Ms. Deloris M. Jones asked the Board, along with Madison County Memorial Hospital, to look into the availability of a Small County Grant for Emergency Room Physicians to practice in Madison County’s hospital.
 
The minutes of the Special Meeting held on July 30, 2009 and the minutes of the Special Meeting held on August 6, 2009 were presented for review. Upon a motion by Commissioner Martin, seconded by Commissioner Parrish, the Board voted unanimously (5-0) to approve said minutes as presented. 
 
Sheriff Ben Stewart stated at the end of the present 2008-2009 fiscal year, his office has funds available for one vehicle, and asked the Board to approve a purchase plan offered by Ford Motor Company that will allow the purchase of three vehicles extended over a period of three years. He reported the county’s outside auditors required that said purchase agreement be approved by the Board. He stated with the new vehicles, the proposed “Repairs and Maintenance” line item in the 2009-2010 fiscal year budget could be reduced. Upon a motion by Commissioner Ellis, seconded by Commissioner Parrish, the Board voted unanimously to amend the agenda to consider said request. A motion was then made by Commissioner Ellis and seconded by Commissioner Parrish to approve the extended payment plan offered by Ford for the purchase of three vehicles. Motion carried 5-0.
 
Upon a motion by Commissioner Martin, seconded by Commissioner Ellis, the Board voted unanimously (5-0) to approve the Consent Agenda (1. Budget Amendment Request for Capital Projects; 2. Budget Amendment Request for Special Assessment-Fire; 3. Budget Amendment Request for BOCC Administration).
 
Madison County Health Department Director Kim Barnhill updated the Board on the H1N1 Swine Flu with reference to an information paper provided with power-point slides. She reported the Health Department is working closely with school officials to keep children healthy and that the Health Department has expanded its hours of operation to better serve the public.
 
Road and Bridge Department Coordinator Robert Henderson reported he received a quote for asphalt only for the realignment of the intersection of Bob White and Hamburg Roads in the amount of $18,500. He stated an agreement was reached about six (6) years ago from adjoining property owners to shift the intersection away from Reverend Ben Pheil’s residence, but only a portion of the work was completed. Mr. Henderson reported funds were available in the present budget for the road improvement, if approved by the Board. No action was taken.
 
Solid Waste/Recycling Coordinator Jerome Wyche reported there has been no response from a recent advertisement in the county for an organization to step forward and continue the “Recycling 4 Charities” aluminum can collection program. Greene Publishing, Inc. journalist, Michael Curtis, offered to write an article in the local newspaper about the opportunity to continue this worthwhile fundraising program now in its third year.
 
Mr. Wyche also presented an aerial photograph of the county along NW Lovett Road (County Road 150) and identified two potential collection center sites on the east side of said road in sections 18 and 19, township 2 north, range 8 east. Mr. Cherry reported two property owners have responded to recent advertisements for land to be used as collection centers and asked the Board for direction. The Board by consensus asked Mr. Wyche and Mr. Cherry to examine the suitability of said properties and to make a recommendation back to the Board at the next Regular Meeting.
 
Under “Unfinished Business” Commissioner Hamrick asked that the appointment of an Alternate Member to the Tourist Development Council be re-agendaed for a future meeting. Mr. Cherry also asked that “Discussion of possible Emergency Medical Services Location” also be re-agendaed for the next Regular Meeting, since the appraisal has not been completed.
 
 Madison County Chamber of Commerce & Tourism Executive Director Ted Ensminger presented a Tourist Development Fund Grant Application from the Madison Rotary Club in the amount of $2,500 for advertising the 5th Saturday Farmers & Friends Festival on August 29th. Mr. Ensminger reported the Tourist Development Council approved said application unanimously at its last meeting. Upon a motion by Commissioner Ellis, seconded by Commissioner Martin, the Board voted unanimously to approve said grant.
 
New Business item number 1, “Discussion regarding advertising by Mr. Elmer Spear” was not taken up due to the absence of Mr. Spear.
 
Discussion followed on the appointment of two Commissioners and one citizen to the Value Adjustment Board (VAB). The County Attorney advised the citizen appointee must live in the county with Homestead Property. A motion was made by Commissioner Ellis and seconded by Commissioner Martin to appoint Chairman Vickers and Commissioner Hamrick as the Board’s representatives. Motion carried 5-0. Commissioner Parrish stated she would contact Ms. Lucille Day, who served as the citizen appointee last year, if she would be willing to serve again. The Chairman asked that the “Citizen Appointment” to the VAB be agendaed for the next Regular Meeting.
 
Upon a motion by Commissioner Martin, seconded by Commissioner Ellis, the Board voted unanimously to approve a RESOLUTION AUTHORIZING THE CHAIRMAN OF THE MADISON COUNTY BOARD OF COUNTY COMMISSIONERS TO EXECUTE SUPPLEMENTAL AGREEMENT NO.1 OF THE COUNTY INCENTIVE GRANT PROGRAM WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION KNOWN AS FINANCIAL PROJECT #424024-1-58-01 for the new construction of a road known as SE Dale Leslie Drive Extension from SE Dale Leslie Drive to State Road 53. Mr. Cherry reported the “Supplemental Agreement No. 1” was presented to correct the road name in a previously adopted resolution.
 
Chairman Vickers directed the Board’s attention to a Public Hearing scheduled for 5:00 P.M. for the enactment of AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF MADISON COUNTY ADOPTING THE EVALUATION AND APPRAISAL REPORT (EAR) OF THE MADISON COUNTY COMPREHENSIVE PLAN; STATING THE INTENT OF THE BOARD OF COUNTY COMMISSIONERS TO AMEND THE COMPREHENSIVE PLAN BASED UPON RECOMMENDATIONS CONTAINED IN THE REPORT; AND APPROVING TRANSMITTAL OF THE REPORT TO THE DEPARTMENT OF COMMUNITY AFFAIRS IN ACCORDANCE WITH SECTION 163.3191, FLORIDA STATUTES. County Planner Jeanne Bass explained the proposed ordinance and report are a culmination of over two years of work that began with a public visioning process to amend the Comprehensive Plan. The Chairman opened the meeting for comments from the public. Hearing none, the Public Hearing portion of the meeting was closed. The Clerk read the proposed ordinance heading for the record. A motion was made by Commissioner Ellis and seconded by Commissioner Hamrick for the Board to approve said ordinance. Motion carried unanimously.
 
The Chairman also directed the Board’s attention to a Public Hearing scheduled for 5:30 P.M. for the consideration of Madison County’s Local Emergency Management Mitigation Strategy. Emergency Management Director Vicki Brown, along with Mr. Matt Preston, presented a multi-page paper entitled “Mitigation Projects, 2009” for the Board’s review. Proposed projects were identified in the County, the Town of Greenville, the Town of Lee, and the City of Madison. Mrs. Brown reported this was the second of two public hearings and the next step would be the submittal to FEMA (Federal Emergency Management Agency). Chairman Vickers opened the meeting for public comment. Hearing none, the Public Hearing portion of the meeting was closed. No action was taken by the Board.
 
Mrs. Brown also presented a document from FEMA entitled “Florida Storms and Flooding – DR 1831 FL” which indicated Madison County was affected most by the March flooding of the Suwannee and Withlacoochee Rivers (Housing Assistance: $562,034.27 & Other Needs Assistance: $86,922.46). She added that based upon an 87% cost reimbursement rate, Madison County was due $389,165 from FEMA for public assistance.
 
Mrs. Brown also presented an update on Hurricane Bill, a paper entitled “2009 Atlantic Hurricane Season Outlook: Summary”, and a booklet entitled “One-Stop Hurricane Resource Guide” prepared by the Florida Division of Emergency Management.
 
Discussion followed led by Mr. Cherry on the possible sale of county-owned property on Dale Leslie Drive. Mr. Cherry reported the Madison County Development Council (MCDC) supports a prospective business that wishes to purchase two acres in the Development Park and build a 4,000 square foot building. The County Attorney advised the Board on the steps to sell the property according to county ordinance, which includes the posting of a Notice for a Public Hearing. A motion was made by Commissioner Ellis and seconded by Commissioner Martin for the Board to allow staff to come back to the Board with a proposed Contract with the potential buyer at the listed price and Notice for Board approval. Motion carried 5-0.
 
SirmansVolunteer Fire Department Chief George Blevins was asked by Commissioner Martin if the letter presented by Mr. Leroy Rutherford at an earlier meeting regarding the proposed Fire Coordinator position was approved by the Fire Board. Mr. Blevins stated he was unaware said letter was approved by the Fire Board. Commissioner Martin asked the Clerk to provide him a copy of said letter.
 
Regarding the 2009-2010 fiscal year budget preparation, Mr. Cherry reported a possible savings in the Board’s “Professional Services” line item if planning services performed by the North Central Florida Regional Planning Council (NCFRPC) were reduced and transferred to county staff. A motion was made by Commissioner Martin and seconded by Commissioner Parrish to reduce the level of support provided by the NCFRPC from $17,000 and reserve $4000 in said line item for special projects. Motion carried 5-0.
 
Mr. Cherry also reported the Road and Bridge Department currently charges an 8% surcharge to all county departments and agencies on all fuel purchases. He presented a paper, which estimates the savings by department, if the surcharge were eliminated. The Chairman asked that the matter be agendaed for the next Budget Workshop for further review and discussion.
 
At the request of Mr. Cherry, the Board directed him to forward the aforementioned letter to the Hamilton County Coordinator regarding the proposed Hamilton County Biomass Power Plant.
 
Commissioner Parrish asked Mr. Cherry to remind Mr. Matt Pearson of the Suwannee River Economic Council, Inc. to provide a status report of Madison County citizens waiting for S.H.I.P. housing improvement services.
 
The Board by consensus approved the next Budget Workshop for Monday, August 24th at 9:00 A.M.
 
The Clerk also presented the Statement of Actual and Estimated Revenues And Statement of Expenditures, Encumbrances and Appropriations as of July 31, 2009.
 
There being no further business, the Chairman adjourned the meeting at 6:25 P.M.
 
 
                                                                        Board of County Commissioners
                                                                        Madison County, Florida
 
By: ____________________________
                                                                               Roy W. Vickers, Chairman
 
 
 
ATTEST:
 
_____________________________
Tim Sanders, Clerk to the Board of
County Commissioners
 
 
 
 
 
 
 

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